Contract Information

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FLAIR ID:
C2216
Long Title:
Crime Stoppers of Sarasota County, Inc.
Total Amount:
$44,741.67
Paid to Date:
$20,626.24
Agency Contract ID:
CRTS-2021-CRIME STOPPERS OF SARASOT-00016
Vendor Name:
CRIME STOPPERS OF SARASOTA COUN
Total Budget:
$44,741.67
Date of Execution:
07/03/2021
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
SARASOTA
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/03/2021
Original End Date:
06/30/2022
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2021-2022Recurring$44,741.674120220200141100400001027000007/03/2021

Vendor Summary

NameAddressMinority Vendor Designation
CRIME STOPPERS OF SARASOTA COUNSARASOTAA
2The Provider, no less than once a month, either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stoppers board members, will review, approve, adjust or deny any and all reward requests submitted as a result of anonymous tips received through their tip lines, which resulted in an arrest, recovery of drugs or stolen property.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Submit a copy of the OAG Tip Report signed by a Board Member in attendance at the time the tips were approved.
 Financial Consequences:For each reward listed on the OAG Tip Report, when cross referenced with the Provider's Board Meeting Minutes where tips were approved or e-mail verification from the Reward Committee noting payment approval, does not verify the reward as having been approved for payment will be removed at 100% of the reward. Once removed as a Financial Consequence, a reward will no longer be eligible for reimbursement.
 Source Documentation Page Number:Attachment C
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
108/15/2021Original Contract Document00016-Crime Stoppers of Sarasota.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
016- Approved CR1Amendment$0.0001/11/202201/11/202206/30/2022To avoid a budget shortfall, organization requests to transfer $203.97 from Line Item Other 3 Grocery Card Ads and $75.89 from Line Item Employee Bond Insurance to Line Item Storage Rent. At this time, it appears that it may not be feasible for the organization to attend the fully funded Travel 2 June 2022 FACS Conference, but they are able to attend the February 2022 conference, Travel 3, which was not previously funded. To send two attendees to the Feb 2022 FACS Conference in Wesley Chapel, FL, the organization needs to transfer a total of $949.26 for travel based on the below: Hotel expenses @ $150.00 per night X 2 nights X 2 ppl=$600; Mileage expenses @ 134 miles x $.445 per mile, X 2 ppl=$119.26; Meals @ $55.00 X 2 ppl=$110.00; and per diem @ $60.00 x 2 ppl=$120.00, for a total expense of $949.26. Organization requests to transfer $69.11 from Line Item Employee Bond Insurance, $298.08 from Line Item Travel 1, and $582.07 from Line Item Travel 2 to Line Item Travel 3.
016-Approved CR2Amendment$0.0002/03/202202/03/202206/30/2022In December 2021, Crime Stoppers USA announced a membership cost increase for its members between 10-20% effective January 1, 2022. To avoid a budget shortfall, the organization is requesting to transfer $60.00 from Line Item Board and Officers? Liability Insurance to Line Item USA Crime Stoppers Association Dues.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2021-2022D2000465741V0059200005CRIME STOPPERS O$2,139.564120220200141100400001027000004/22/2022
2021-2022D2000451552V0057490011CRIME STOPPERS O$3,241.724120220200141100400001027000004/14/2022
2021-2022D2000361535V0046600005CRIME STOPPERS O$2,713.524120220200141100400001027000002/18/2022
2021-2022D2000324510V0042180008CRIME STOPPERS O$1,088.554120220200141100400001027000001/27/2022
2021-2022D2000293997V0037770003CRIME STOPPERS O$3,692.694120220200141100400001027000001/07/2022
2021-2022D2000130778V0018120007CRIME STOPPERS O$1,946.484120220200141100400001027000009/21/2021
2021-2022D2000080505V0011430006CRIME STOPPERS O$11,185.004120220200141100400001027000008/20/2021