Contract Information

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FLAIR ID:
C2114
Long Title:
Crime Stoppers of Sarasota County, Inc.
Total Amount:
$104,428.93
Paid to Date:
$85,083.49
Agency Contract ID:
CRTS-2020-CRIME STOPPERS OF SARASOT-00014
Vendor Name:
CRIME STOPPERS OF SARASOTA COUN
Total Budget:
$104,428.93
Date of Execution:
07/01/2020
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
SARASOTA
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/01/2020
Original End Date:
06/30/2021
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2020-2021Recurring$104,428.934120220200141100400001027000007/01/2020

Vendor Summary

NameAddressMinority Vendor Designation
CRIME STOPPERS OF SARASOTA COUNSARASOTAA
1The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/01/2020Original Contract Document00014 Sarasota Crime Stoppers_Redacted.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
014-Approved CR2Amendment$0.0009/14/202009/14/202006/30/2021Organization requests to transfer $465.00 from Line Item Travel 1 to Line Item Computer Tech Support. One of the organization's kiosk computers requires a repair to replace its modem. Based on estimates from local vendors, the repair costs include $415.00 for the replacement modem and $50.00 for installation for a total, one-time expense of $465.00.
014-Approved CR1Amendment$0.0008/17/202008/17/202006/30/2021Crime Stoppers of Sarasota County (CSSC) is requesting to transfer the following funds: $450.00 from Travel 1 to new other 1 Meeting Room Expenses: CSSC is no longer able to have its monthly board meetings at the Sarasota County Sheriff?s Office as a result of COVID-19 restrictions imposed by the agency. As a result, the organization now has to meet using the board room at the Veterans? of Foreign Wars (VFW) for the remainder of the grant year. The cost is 10 months @ $45.00 per month=$450.00 $150.00 from Travel 1 to other 2 Online Banking Fees: CSSC?s bank assesses a monthly charge for access to online bank services. The cost for 10 months @$15.00 per month=$150.00 $8,700 from Billboards to new other 4 Outdoor Media ? Gas Pump Tops/Convenience Store Entry Posters: The CSSC Board of Directors has approved a new, public awareness initiative utilizing outdoor media in the form of gas pump tops (4 per location) and convenience store entry posters (1 per location) to promote the program?s tipline number and website. The gas pump ads are 12? X 20? and the convenience store entry posters, located on the front of the stores, are 46? X 30?. The cost per location is $1200 for 12 weeks + $250 for production and installation (1 time fee per location) X 6 locations= $8,700.00
14-Approved CR3Amendment$0.0010/12/202010/12/202006/30/2021Crime Stoppers of Sarasota County is requesting to transfer $250.00 from Operating Expenses - Line Item Travel 1 to Operating Expenses - Line Item FACS Membership Dues to avoid a budget shortfall in this category. The annual FACS dues being assessed based on the grant award for the 2020-2021 membership is $500. The organization also requests to transfer $280.00 from Rewards and Public Education - Line Item Other 3 Social Media Ads to Rewards and Public Education - Line Item Other 5 Metal Sign. The organization would like to purchase a 4' X 5' metal sign to promote the organization's tipline, website and social media, and it will be hung at the Sarasota BMX park. The cost of the sign is estimated at $280.00 X 1 sign= $280. Estimates were provided by local vendors.
14-Approved CR4Amendment$0.0002/04/202102/04/202106/30/2021Organization is requesting to transfer $9800.00 from Billboards to Other 4 Gas Pump Toppers. The organization would like to extend its current contract for gas pump toppers/Convenience store posters as well as extend it to an addition four locations within Sarasota County. The estimated cost breakdown from local vendors is as follows: Renewal of 6 current locations @ $300.00 per location per 4 weeks X (3) four-week periods= $5400.00 Adding 4 new locations @ $300.00 per location per 4 weeks X (3) four-week periods= $3600.00 One time fee for Artwork and installation of 4 new locations @ $200.00 per location= $800.00 Total Estimated Expenses= $9800.00
014-Approved CR7Amendment$0.0003/16/202103/16/202106/30/2021Organization requests to make the following budget line item transfer to avoid a budget shortfall: Transfer $500.00 from Line Item Travel 2 to Line Item General Office Supplies/Letterhead/Envelopes
14-Approved CR6Amendment$0.0002/02/202102/02/202106/30/2021Organization is requesting to transfer $8700.00 from Line Item Billboards to Other 4 Gas Pump Toppers and $1700.00 from Line Item Other 3 Social Media Ads to Line Item Other 4 Gas Pump Toppers. The organization would like to extend its current contract for gas pump toppers/Convenience store posters as well as move six existing locations to new locations within Sarasota County. The estimated cost breakdown from local vendors is as follows: Renewal of 10 current locations @ $300.00 per location per 4 weeks X (3) four-week periods= $9000.00 One time fee for Ad production and installation at 6 new locations @ $200.00 per location= $1200.00 Total Estimated Expenses= $10,200.00
14-Approved CR8Amendment$0.0004/05/202104/05/202106/30/2021Organization is requesting to transfer $800.00 from Travel 2 to Banners to purchase two general program banners at $400 per banner X 2 banners= $800 based on cost estimates from local vendors. The banner will promote the organization's tipline, website, and reward offers. We also request to transfer for $1042.00 from Travel 2, $2238.00 from Design Services, and $2420.00 from Rewards to Other 4 Gas Pump Toppers to. The transfer will prevent a $300 budget shortfall for the current placement contract for 6 locations that expires 5/30/21; to renew placement of 4 locations @ $300 per location per 4 week period for 8 weeks (5/3 to 6/27) ($300 x 4= $1200 x 2, 4 wk periods= $2400) + 1 time production of new copy @$200.00 X 4 locations= $800.00. ($2400 + $800.00 = $3200.00; also for the renew placement of 6 locations @ $300 per location 4 week period for 4 weeks (5/31 to 6/27) = $1800.00.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2021-2022D2000090348V0012930004CRIME STOPPERS O$2,272.5641202202001411004000010270000C08/26/2021
2021-2022D2000070737V0010250011CRIME STOPPERS O$3,747.0341202202001411004000010270000C08/16/2021
2021-2022D2000024961V0003390004CRIME STOPPERS O$12,165.6741202202001411004000010270000C07/20/2021
2020-2021D1000514623V0064360012CRIME STOPPERS O$6,997.154120220200141100400001027000006/07/2021
2020-2021D1000446817V0056540004CRIME STOPPERS O$6,515.394120220200141100400001027000004/26/2021
2020-2021D1000397800V0050810004CRIME STOPPERS O$7,537.964120220200141100400001027000003/25/2021
2020-2021D1000355871V0046060007CRIME STOPPERS O$7,109.174120220200141100400001027000003/01/2021
2020-2021D1000319487V0041690010CRIME STOPPERS O$6,867.984120220200141100400001027000002/05/2021
2020-2021D1000255774V0034010003CRIME STOPPERS O$5,206.004120220200141100400001027000012/21/2020
2020-2021D1000107751V0015210005CRIME STOPPERS O$557.584120220200141100400001027000009/11/2020
2020-2021D1000027593V0003580009CRIME STOPPERS O$26,107.004120220200141100400001027000007/22/2020