Contract Information

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FLAIR ID:
04387
Long Title:
Legal Files Software, Inc.
Total Amount:
$395,583.00
Paid to Date:
$395,373.00
Agency Contract ID:
K04387
Vendor Name:
LEGAL FILES SOFTWARE INC.
Total Budget:
$395,583.00
Date of Execution:
04/20/2018
General Description:
Provide Legal Case Managment System software

Main Details

Short Title:
Legal
Contract Type:
Standard Two-Party Agreement by Statute
Contract Status:
Active
Begin Date:
04/20/2018
Original End Date:
09/30/2021
Statutory Authority:
Chapter 16, Florida Statutes
Financial Assistance:
None
CFDA:
None
CSFA:
None

Procurement Details

Advance Payment Authorized:
No
Procurement Method:
Agency Invitation to Negotiate [s. 287.057 (I) (c), FAC]
Agency Reference Number:
ITN No: DLA-2018.01

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2021-2022Recurring$38,202.004120251001041200100001001180007/01/2021

Vendor Summary

NameAddressMinority Vendor Designation
LEGAL FILES SOFTWARE INC.SPRINGFIELDA
12Annual Maintenance and Support of Legal Files CMS solution for Year Three of the Agreement.
 Commodity/Service Type:
 Deliverable Price:$38,202.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Maintenance and support begins once Go Live is reached and the Legal CMS can be used by OAG.
 Financial Consequences:Non-payment
 Source Documentation Page Number:
13Data Conversion
 Commodity/Service Type:
 Deliverable Price:$200.00
 Non Price Justification:
 Method of Payment:Fixed Fee I Unit Rate
 Performance Metrics:Excel file successfully imported into mapped custom windows in Legal Files database.
 Financial Consequences:Non-payment
 Source Documentation Page Number:

Documentation

NumPosted DateTitleDocument
104/20/2018Original Contract DocumentK04387 - Legal Files redacted.pdf
208/17/2018Amendment DocumentK04387 A1- Legal Files executed redacted.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
A2Amendment$0.0011/30/201811/30/201812/31/1969Amendment to include conversion of data obtained by the oag
4Renewal$38,202.0008/19/202110/01/202109/30/2022First Year Renewal
A1Amendment$0.0008/08/201808/08/201812/31/1969Agreement to delete the requirement for the Contractor to deliver, maintain and support the Legal Files Portal Mode Licenses Module Package.$19,755 already paid to the Contractor will be returned to the OAG through an appropriate credit to be applied to any selected invoices as chosen by the OAG.
3Administrative change$0.0005/25/202105/25/202112/31/1969Contract manager changed from Joseph Spataro to Tammy Wade.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2018-2019D9000215321V0034690002LEGAL FILES$34,200.004120251001041200100001001180011/02/2018
2018-2019D9000215321V0034690004LEGAL FILES$36,697.004120251001041200100001001180011/02/2018
2018-2019D9000215321V0034690001LEGAL FILES$33,600.004120251001041200100001001180011/02/2018
2018-2019D9000215321V0034690003LEGAL FILES$12,800.004120251001041200100001001180011/02/2018
2018-2019D9000083011V0013450001LEGAL FILES$36,485.0041202510010412001000010011800C08/17/2018
2017-2018D8000642197V0101390001LEGAL FILES$8,400.004120251001041200100001001180006/22/2018
2017-2018D8000612471V0097180001LEGAL FILES$6,300.004120251001041200100001001180006/11/2018
2017-2018D8000550894V0087540001LEGAL FILES$114,000.004120251001041200100001001180005/09/2018
2021-2022D2000101853V0014430001LEGAL FILES$38,202.004120251001041200100001001180009/02/2021
2020-2021D1000507538V0063410001LEGAL FILES$1,295.004120251001041200100001001180006/02/2021
2020-2021D1000145215V0020180001LEGAL FILES$36,697.004120251001041200100001001180010/06/2020
2019-2020D0000124337V0020100001LEGAL FILES$36,697.004120251001041200100001001180009/12/2019