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FLAIR ID:
S0512
Long Title:
EMERALD COAST CRIME STOPPERS, INC.
Total Amount:
$75,544.61
Paid to Date:
$56,995.83
Agency Contract ID:
005-12
Vendor Name:
EMERALD COAST CRIME STOPPERS
Total Budget:
$75,544.61
Date of Execution:
06/29/2012
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
EMERALD
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2012
Original End Date:
06/30/2013
Statutory Authority:
16.555, F.S.
Financial Assistance:
State
Recipient Type:
State Universities
CFDA
None
CSFA
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
No
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
State Term Contract ID:
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.
Agency Reference Number:
Budget Summary
Fiscal Year Budget Type Budgeted Amount Account Code Effective Date Amendment
2012-2013Recurring$75,544.6120-2-202001-41100400-00-102700-0007/01/2012

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Vendor Summary
Name Address Minority Vendor Designation
EMERALD COAST CRIME STOPPERSFORT WALTON BEAC FL 32549 0000Non-Minority

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--7. Board Meeting Requirements for Grants in Excess of $20,000: The Provider receiving in excess of $20,000 in grant funds will conduct monthly board meetings from July 1, 2012, through June 30, 2013.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:7. Board Meeting Requirements for Grants in Excess of $20,000: The Provider receiving in excess of $20,000 in grant funds will conduct a minimum of 10 monthly board meetings from July 1, 2012, through June 30, 2013.
 Financial Consequences:10% reduction of monthly reimbursement when less than 10 board meetings are conducted during the grant year
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--3. Payment of Approved Rewards: The Provider will make all approved rewards available to tipsters within three (3) working days following Board or Committee approval.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:3. Payment of Approved Rewards: The Provider will make all approved rewards available to tipsters within three (3) working days following Board or Committee approval by delivering the authorization to the contracted bank for payment and advising the tipster of the availabilty of the reward.
 Financial Consequences:10% reduction of monthly reimbursement in which the payment process requirement is not met
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--12. Billboard Advertisement: The Provider will purchase billboard advertisement on a monthly basis in an effort to increase awareness of the Crime Stoppers program.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:12. Billboard Advertisement: The Provider will purchase a general digital billboard every other month and fugitive billboards monthly with the sole provider in Okaloosa County. Billboards will run approximately 4 different graphics an estimated 500 times per month between July 1, 2012 and June 30, 2013.
 Financial Consequences:100% of cost associated with deliverable will be deducted for any month required support documentation is not submitted for fugitive billboards and every other month for digital billboards.
 Source Documention Page Number:Page 7, 2012-2013 Attachment B
--10.Reporting Requirements: The Provider will submit monthly Reimbursement Requests and Monthly Performance Reports by the following month in which expenses occurred or even if no expenses occurred.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:10. Reporting Requirements: The Provider will submit a minimum of nine (9) monthly Reimbursement Requests and Monthly Performance Reports on or before the 20th of the following month in which the expenses occurred or even if no expenses occurred to be considered as received in a timely manner.
 Financial Consequences:5% reduction will be applied to the Reimbursement Request if the Provider fails to submit nine (9) monthly Reimbursement/Monthly Reports by the 20th of the following month
 Source Documention Page Number:Page 7, 2012-2013 Attachment B
--13. Radio Advertisement: The Provider will purchase Radio advertisement on once a year with two different radio in an effort to increase awareness of the adult and student Crime Stoppers program.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:13. Radio Advertisement: The Provider will purchase one radio campaign/push with one company to be aired on 3 different radio stations between July 1, 2012 and June 30, 2013.
 Financial Consequences:100% of the cost associated with the radio advertisement will be deducted from reimbursement if required support documentation is not provided at the time of request for reimbursement.
 Source Documention Page Number:Page 8, 2012-2013 Attachment B
--11. Television Advertisement: The Provider will produce a bimonthly television show profiling wanted fugitives and unsolved cases in an effort to promote the program and generate tips to assist law enforcement.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:11. Television Advertisement: The Provider will produce a television advertisement that will run approximately 25 times per month between July 1, 2012 and June 30, 2013 with Cox Media in an effort to increase awareness of the Crime Stoppers Program and generate tips to help solve cases and locate wanted fugitives.
 Financial Consequences:100% of any cost associated with production of the bimonthly wanted fugitives or cold cases television show will be deducted on a monthly basis where support is not provided and deliverable not met.
 Source Documention Page Number:Page 7, 2012-2013 Attachment B
--8. Board Meeting Requirements for Grants Less Than $20,000: The Provider receiving less than $20,000 in grant funds will conduct, at a minimum, quarterly board meetings from July 1, 2012, through June 30, 2013.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:8. Board Meeting Requirements for Grants Less Than $20,000: The Provider receiving less than $20,000 in grant funds will conduct a minimum of three (3) quarterly board meetings from July 1, 2012, through June 30, 2013.
 Financial Consequences:10% reduction of monthly reimbursement when more than 1 quarterly board meeting is missed per grant year
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--9. Community Event Participation: The Provider or its designated representative will attend community events to promote Crime Stoppers through the distribution of specialty items (pens, pencils, magnets, and rulers), brochures, child print ID's or other budget approved methods, between July 1, 2012, through June 30, 2013.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:9. Community Event Participation: The Provider or its designated representative will attend a minimum of two (2) community events to promote Crime Stoppers through the distribution of specialty items (pens, pencils, magnets and rulers), brochures, child print ID's or other approved methods between July 1, 2012, through June 30, 2013.
 Financial Consequences:10% reduction in funding award will be applied to the June 2012 Reimbursement Request if the Provider fails to attend a minimum of two community events
 Source Documention Page Number:Page 7, 2012-2013 Attachment B
--15. Student Crime Stoppers Program: The Provider will increase student awareness of the student program between July 1, 2012 , through June 30, 2013 by attending SRO meetings or school events and distributing specialty items (pencils, posters, pens, and rulers), and brochures.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:15. Student Crime Stoppers Program: The Provider or its designated representative will attend a minimum of two SRO meetings or school events in each county served to promote Student Crime Stoppers through the distribution of specialty items (pencils, posters, pens and rulers), child ID kits and brochures or other approved methods between July 1, 2012, through June 30, 2013.
 Financial Consequences:100% of expenses associated with deliverable will be deducted if less than two SRO meetings or school events in each of the two counties served are not attended.
 Source Documention Page Number:Page 8, 2012-2013 Attachment B
--4. Public Awareness of Tip Line and Program: The Provider will promote the Crime Stopper tip number and program a minimum of once each month to make the public aware of the tip number, possible reward available for information leading to an arrest, the program in general, or a crime specific announcement.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:4. Public Awareness of Tip Line and Program: The Provider will promote the Crime Stopper tip line , the program, or a crime specific initiative a minimum of once each month through one of the following venues: Crime Stopper's or other website, newspaper, brochures, billboards, vehicle wraps, movie theaters, telephone book, radio, or as indicated in approved Budget.
 Financial Consequences:10% reduction of monthly reimbursement in which the Provider does not submit documentation for the venue used to make the public aware of the program and the tip number
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--14. Program Specialty Items: The Provider will purchase numerous items to include but not limited to items such as pens, pencils, magnets, rulers, bumper stickers in an effort to increase public awareness for the Crime Stoppers program.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:14. Program Specialty Items: The Provider will distribute at least 500 items on a monthly basis to area businesses as well as community events between July 1, 2012 and June 30, 2013.
 Financial Consequences:100% of expenses associated with deliverable, cost of specialty items will be deducted in any month items are not distributed to area businesses or community event.
 Source Documention Page Number:Page 8, 2012-2013 Attachment B
--1. Tip Line: The Provider will maintain and provide a tip line for the purpose of receiving anonymous information regarding fugitives, crimes committed and other wanted criminals.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:1. Tip Line: The Provider will provide and maintain a 24 hour, 7 days a week, 365 days a year, tip line for the public to report information concerning crimes and criminals, and wanted fugitives.
 Financial Consequences:10% reduction of reimbursement submitted for any month a phone line is not provided
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--6. Contact with Local Law Enforcement: The Provider is required to contact law enforcement agencies within their service area, advise and invite them to their monthly/quarterly board meeting and provide support in the form of billboards, brochures, case tip cards, yard signs, etc. for use in making the public aware of crime or a specific crime.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:6. Contact with Local Law Enforcement: The Provider is required to make contact a minimum of once a month, with law enforcement agencies within its service area to advise and invite them to their monthly/quarterly board meetings and make available support in the form of billboards, brochures, case tip cards, yard signs, etc. for use in making the public aware of crime or specific crime.
 Financial Consequences:10% reduction of monthly reimbursement where the Provider is unable to document the required contact with local law enforcement agencies
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--2. Rewards: The Provider will review and either approve or deny all rewards submitted to them for payment on a monthly basis.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:2. Rewards: The Provider, a/k/a the Crime Stoppers Board of Directors, on a monthly basis, will review and approve or deny all rewards submitted for payment either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stopper board members who will meet monthly to review and either approve or deny rewards submitted for payment.
 Financial Consequences:10% reduction of reimbursement for any failure to review and approve or deny rewards submitted in a given month
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--5. Meeting Requirements: The Provider or designated representative will attend a minimum of two(2) of three (3) scheduled Florida Association of Crime Stoppers meetings per grant year; held in October, February/March, and June, as required to be a member-in-good-standing and receive grant funds.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:5. Meeting Requirements: A minimum of one designated representative from each Crime Stopper Board of Directors will attend a minimum of two (2) of the three (3) scheduled Florida Association of Crime Stopper meetings per this grant year; held in October, February/March, and June, as required to be a member-in-good-standing and to receive these grant funds.
 Financial Consequences:100% reduction in reimbursements for programs not meeting their member-in-good-standing requirement, upon the Program Administrator being notified of this violation
 Source Documention Page Number:Page 6, 2012-2013 Attachment B

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