Contract Information

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FLAIR ID:
S2416
Long Title:
FIRST COAST CRIME STOPPERS, INC.
Total Amount:
$334,743.15
Paid to Date:
$300,554.87
Agency Contract ID:
024-16
Vendor Name:
FIRST COAST CRIME STOPPERS INC.
Total Budget:
$334,743.15
Date of Execution:
06/09/2016
General Description:
Thorough their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
FIRST COAS
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2016
Original End Date:
06/30/2017
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2016-2017Recurring$334,743.154120220200141100400001027000007/01/2016

Vendor Summary

NameAddressMinority Vendor Designation
FIRST COAST CRIME STOPPERS INC.JACKSONVILLEA
9#9 Reporting Requirements: The Provider will submit twelve (12) complete monthly Reimbursement Requests/Expenditure Reports and Performance Reports with an original signature which must be postmarked on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be postmarked by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be postmarked by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then postmark must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures either mailed or scanned and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables either mailed or scanned and received within the above same time frame.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copy of receipt provided by U.S. Postal Service date mailed; 2. Copy of receipt from UPS or Fed Ex other method of mailing indicating date mailed; 3. Copy of UPS, Fed Ex or U.S. Postal Service or other method of mailing tracking form indicating date mailed. NOTE: Failure of the Provider to submit the required support documentation with or at the same time of the Reimbursement Request and Performance Report will result in a delay in processing which will result in a delay in payment.
 Financial Consequences:#9 Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their monthly Reimbursement and Monthly Performance reports postmarked by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be postmarked by the next business day and the support documentation must be submitted either as aforementioned or e-mailed by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not postmarked by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then postmark must be on the next business day. A Provider who intentionally submits a 0 reimbursement for the purpose of avoiding the 10% Financial Consequence will be assessed the 10% Financial Consequence on their next monthly cost reimbursement containing expenditures noted to have been paid and cleared the bank within the month the 0 reimbursement was submitted.
 Source Documentation Page Number:Attachment D

Documentation

NumPosted DateTitleDocument
107/24/2016Original Contract Document024-16 First Coast Crime Stoppers, Inc.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
#2(Aug.)Amendment$0.0008/17/201608/17/201606/30/2017Moved money from Line item #27 to line item #5 to pay for the added cost of converting tip management system in the amount $100.00.
#12(Final)Amendment$0.0005/26/201705/26/201706/30/2017To transfer unused funds from Line Item #46, Cellular Phone, in the amount of $200.00, as we purchased a replacement phone and renegotiated our cell phone contract with AT and T Mobility, resulting in a lower monthly charge; Line Item #49, Vehicle Mileage, in the amount of $200.00, as we have not incurred as much local travel as was originally budgeted; Line Item #62, Copier Maintenance, in the amount of $100.00, as we have not needed any maintenance work performed on our main copier during this grant year; and Line Item It 74, Accounting, in the amount of $204.oo, as there has not been a need for any additional accounting services during this grant year. We would like to transfer these unused funds to Line Item #50, Postage, in the amount of $75.00, as there was not enough originally budgeted to pay for the monthly and year end federal express charges; Line Item# 73, Travel, in the amount of $604.00, to pay for the FACS travel which will take place in June. We will be sending three staff members since representatives from the Office of the Attorney General will be discussing the new grant requirements; Line Item #75, Payroll Services, in the amount of $25.00, as there was not enough originally budgeted to pay for the monthly and year end payroll processing charges.
#6(Dec)Amendment$0.0012/12/201612/12/201606/30/2017Transfer $600.00 from line item #73 Travel to line item # 52 Storage Rent. Addtional storage space is needed for crime stopper signs, display equipment, financial records, and other supplies.
#7(Jan)Amendment$0.0001/12/201701/12/201706/30/2017Requesting to transfer $303.79 from line item #46-Cellular Phone, $200.00 from line item #49-Vehicle Mileage, $600 from line item #73-Travel and $11.21 from line item #81-Fire Inspection. Transfer $15.00 to line item #51-Post Office Rent, $200.00 to line item #57-Additional Software, $750.00 to line item #83-Shredder and $150.00 to line Item $66-USA Crime Stoppers Association.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2017-2018D8000076192V0013260001FIRST COAST CRIM$4,497.1541202202001411004000010270000C08/15/2017
2017-2018D8000051997V0008320001FIRST COAST CRIM$20,445.1641202202001411004000010270000C08/02/2017
2016-2017D7000649953V0101180001FIRST COAST CRIM$13,523.264120220200141100400001027000006/23/2017
2016-2017D7000578842V0089560001FIRST COAST CRIM$12,295.604120220200141100400001027000005/19/2017
2016-2017D7000519157V0079990001FIRST COAST CRIM$22,634.114120220200141100400001027000004/19/2017
2016-2017D7000459306V0070420003FIRST COAST CRIM$7,493.664120220200141100400001027000003/17/2017
2016-2017D7000408008V0062830001FIRST COAST CRIM$19,240.444120220200141100400001027000002/20/2017
2016-2017D7000371113V0056950001FIRST COAST CRIM$22,552.264120220200141100400001027000001/31/2017
2016-2017D7000291633V0044620001FIRST COAST CRIM$18,602.814120220200141100400001027000012/14/2016
2016-2017D7000264217V0040900001FIRST COAST CRIM$13,163.644120220200141100400001027000011/30/2016
2016-2017D7000216079V0034230001FIRST COAST CRIM$16,947.284120220200141100400001027000011/01/2016
2016-2017D7000143584V0023270001FIRST COAST CRIM$22,055.704120220200141100400001027000009/22/2016
2016-2017D7000120020V0019610001FIRST COAST CRIM$23,418.804120220200141100400001027000009/12/2016
2016-2017D7000047138V0007370001FIRST COAST CRIM$83,685.004120220200141100400001027000008/01/2016