Contract Information
FLAIR ID:
S2116
Long Title:
POLK COUNTY CRIME STOPPERS, INC. D/B/A HEARTLAND
Total Amount:
$198,587.92
Paid to Date:
$131,113.48
Agency Contract ID:
021-16
Vendor Name:
POLK COUNTY CRIME STOPPERS, INC
Total Budget:
$198,587.92
Date of Execution:
06/13/2016
General Description:
Thorough their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
POLK CO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2016
Original End Date:
06/30/2017
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.
Budget Summary
| Fiscal Year | Budget Type | Budgeted Amount | Account Code | Effective Date | Amendment |
|---|---|---|---|---|---|
| 2016-2017 | Recurring | $198,587.92 | 41202202001411004000010270000 | 07/01/2016 |
Vendor Summary
| Name | Address | Minority Vendor Designation |
|---|---|---|
| POLK COUNTY CRIME STOPPERS, INC | WINTER HAVEN | A |
| 4 | #4 Public Awareness of Tip Line and Program: The Provider will promote the Crime Stoppers tip line , text-a-tip, or website tip numbers or a specific crime a minimum of once a month for 11 months, August 1 through June 30, utilizing any of the venues listed in line items #8-#29 and #37-#42 of their approved budget All methods of public awareness must contain the OAG acknowledgement to qualify for reimbursement. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | Submit invoices current copies, photos, ads, etc. of all public awareness campaigns paid for with CSTF dollars. (to include date, time, and places where displayed or distributed) All support documentation must contain the OAG acknowledgement to qualify for reimbursement; or organizations dispersing purchases only from line items #18-#23 or #37-#42 for public awareness on a monthly basis, may submit a document indicating date, location, number of items and signature of board authorizing official confirming dispersal. | |
| Financial Consequences: | #4 A Provider who fails to promote their program once a month for 11 months, between August 1 and June 30, will receive a 10% reduction of the cost reimbursement within the month service cannot be documented. NOTE: Some copies and photos may qualify to be submitted only once and placed in the Provider's file for reference provided they are taken in the current grant year. Photos and copies that are from anther grant year will not be accepted as current grant year support documentation. | |
| Source Documentation Page Number: | Attachment D | |
Documentation
| Num | Posted Date | Title | Document |
|---|---|---|---|
| 1 | 07/24/2016 | Original Contract Document | 021-16 Heartland Crime Stoppers, Inc.pdf |
| 2 | 03/13/2017 | Amendment Document | 021-16 9(Mar) Approved BM.pdf |
Contract Change
| Num | Type | Change Amount | Execution Date | Effective Date | End Date | Description |
|---|---|---|---|---|---|---|
| $0.00 | 12/31/1969 | 12/31/1969 | 12/31/1969 | |||
| #5(Nov) | Amendment | $0.00 | 12/05/2016 | 12/05/2016 | 06/30/2017 | The organization needs a new laptop and would like to transfer $2,000 from line item #40 Social Media Advertising and Boost to line item #56 Computer. |
| #9 (Mar) | Amendment | $0.00 | 03/13/2017 | 03/13/2017 | 06/30/2017 | Send law enforcement to training ($1,960.00) and send out postcards Every Door Direct Mail for unsolved homicide which occurred in 2005 in their program area ($653.00). |
| #1(Jul.) | Amendment | $0.00 | 07/29/2016 | 07/29/2016 | 06/30/2017 | Moved money from line items #10 ($8,250.00) and #37 ($16,809.00) to fund a new line item #40 Social Media Advertising and Boost ($8,250.00 + $16,809.00 = $25,059.00) to improve advertisement of the organization. |
| #7(Jan) | Amendment | $0.00 | 02/06/2017 | 02/06/2017 | 06/30/2017 | Our organization has purchased a new laptop that will require addtional software to added to conduct Crime Stoppers daily business. We are requesting to transfer $100.00 from line item #56, Laptop Computer to line item #57, Additional Software, to purchase the computer program Adobe Pro for the new laptop. We are also requesting to transfer $100.00 from line item #56, Laptop, to a new line item #41, Event Advertising. This will allow our organization to advertise the Crime Stopper program at the annual President's Round Table Public Service Employee of theYear. |
| #4(Oct.) | Amendment | $0.00 | 10/17/2016 | 10/17/2016 | 06/30/2017 | The OAG is hosting a Rules Review meeting for the Florida Crime Stoppers Programs on October 26, 2016, in Orlando, Florida. The cost to attend this meeting is $50.73 (mileage). The program is requesting to add this travel expense to line item 73 Travel. Funds are available from the money saved with the September FACS Conference where only an one night hotel room expense was made opposed to two nights. Program saved $125.00. |
Payments
| Fiscal Year | Voucher Num | Agency Num | Vendor Name | Amount | Account Code | CFI | Voucher Date |
|---|---|---|---|---|---|---|---|
| 2017-2018 | D8000101280 | V0016990005 | HEARTLANDCRIME S | $6,454.86 | 41202202001411004000010270000 | C | 08/28/2017 |
| 2017-2018 | D8000051997 | V0008320004 | HEARTLANDCRIME S | $10,381.04 | 41202202001411004000010270000 | C | 08/02/2017 |
| 2016-2017 | D7000649981 | V0101460004 | HEARTLANDCRIME S | $4,428.75 | 41202202001411004000010270000 | 06/23/2017 | |
| 2016-2017 | D7000640664 | V0100100003 | HEARTLANDCRIME S | $2,758.97 | 41202202001411004000010270000 | 06/20/2017 | |
| 2016-2017 | D7000538295 | V0083560008 | HEARTLANDCRIME S | $6,945.98 | 41202202001411004000010270000 | 04/28/2017 | |
| 2016-2017 | D7000469833 | V0072400002 | HEARTLANDCRIME S | $2,196.42 | 41202202001411004000010270000 | 03/23/2017 | |
| 2016-2017 | D7000423500 | V0065520005 | HEARTLANDCRIME S | $7,760.25 | 41202202001411004000010270000 | 02/28/2017 | |
| 2016-2017 | D7000371149 | V0057310005 | HEARTLANDCRIME S | $8,334.71 | 41202202001411004000010270000 | 01/31/2017 | |
| 2016-2017 | D7000315400 | V0048150005 | HEARTLANDCRIME S | $4,585.47 | 41202202001411004000010270000 | 12/28/2016 | |
| 2016-2017 | D7000264234 | V0041070005 | HEARTLANDCRIME S | $9,649.18 | 41202202001411004000010270000 | 11/30/2016 | |
| 2016-2017 | D7000216107 | V0034510008 | HEARTLANDCRIME S | $5,303.66 | 41202202001411004000010270000 | 11/01/2016 | |
| 2016-2017 | D7000157766 | V0025310004 | HEARTLANDCRIME S | $4,655.12 | 41202202001411004000010270000 | 09/29/2016 | |
| 2016-2017 | D7000120036 | V0019770005 | HEARTLANDCRIME S | $8,013.07 | 41202202001411004000010270000 | 09/12/2016 | |
| 2016-2017 | D7000047138 | V0007370009 | HEARTLANDCRIME S | $49,646.00 | 41202202001411004000010270000 | 08/01/2016 |