Contract Information

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FLAIR ID:
S0116
Long Title:
Central Florida CrimeLine, Inc.
Total Amount:
$532,873.83
Paid to Date:
$412,703.44
Agency Contract ID:
001-16
Vendor Name:
CENTRAL FLORIDA CRIMELINE PROGR
Total Budget:
$532,873.83
Date of Execution:
06/09/2016
General Description:
Thorough their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
CENT FLA
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2016
Original End Date:
06/30/2017
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2016-2017Recurring$532,873.834120220200141100400001027000007/01/2016

Vendor Summary

NameAddressMinority Vendor Designation
CENTRAL FLORIDA CRIMELINE PROGRORLANDOA
4#4 Public Awareness of Tip Line and Program: The Provider will promote the Crime Stoppers tip line , text-a-tip, or website tip numbers or a specific crime a minimum of once a month for 11 months, August 1 through June 30, utilizing any of the venues listed in line items #8-#29 and #37-#42 of their approved budget All methods of public awareness must contain the OAG acknowledgement to qualify for reimbursement.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Submit invoices current copies, photos, ads, etc. of all public awareness campaigns paid for with CSTF dollars. (to include date, time, and places where displayed or distributed) All support documentation must contain the OAG acknowledgement to qualify for reimbursement; or organizations dispersing purchases only from line items #18-#23 or #37-#42 for public awareness on a monthly basis, may submit a document indicating date, location, number of items and signature of board authorizing official confirming dispersal.
 Financial Consequences:#4 A Provider who fails to promote their program once a month for 11 months, between August 1 and June 30, will receive a 10% reduction of the cost reimbursement within the month service cannot be documented. NOTE: Some copies and photos may qualify to be submitted only once and placed in the Provider's file for reference provided they are taken in the current grant year. Photos and copies that are from anther grant year will not be accepted as current grant year support documentation.
 Source Documentation Page Number:Attachment D

Documentation

NumPosted DateTitleDocument
107/23/2016Original Contract Document001-16 Central Florida CrimeLine, Inc.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
#11(May)Amendment$0.0006/06/201706/06/201706/30/20171. Billboards will be utilized in the service area throughout the end of the grant year to promote the anonymous tip line, website and mobile app. Stationary billboards on highly traveled roadways provide significant exposure 24 hours a day to citizens. During June Crimeline will conduct a billboard initiative concerning violent in in the service area. The OAG is acknowledged on all billboards. Therefore we would like to move $4080.00 from line item #1 to line item #10. (Violent Crime Initiative 6 poster billboards @$680 each ($4080) = $4080.00 2. In order to maximize the use of funding an advertising campaign is utilized on tip rich radio stations. Crimeline will continue to utilize the top rated radio stations in Central Florida, reaching the highest number of listeners between the ages of 18-45. Crimeline will continue live on air segments highlighting the cases of the week and ads promoting the anonymous tip line, website, unsolved cases, wanted fugitives and community events. Crimeline will also receive exposure through podcasts, mobile banner ads and thru iHeart radio which can be heard online and in podcasts worldwide. During June a radio campaign concerning gun violence will be targeted with radio ads. Thru community interaction Crime line has determined radio advertising is highly effective. The OAG is acknowledged on all radio ads. We would like to move $3420.00 for expected costs in June. Therefore we would like to move $3420.00 from line item #1 to line item #14. ($3420.00 @*month) = $3420.00 3. Crimeline utilized public transportation buses in five (5) of the counties in the service area. The buses are fully wrapped promoting the tip line, anonymity, website and mobile tip app information. A wrapped Lynx bus traveling in Orange, Osceola, Lake and Seminole County is viewed by an estimated 2.5 million people per month. Fully wrapped buses are rolling billboards providing extensive exposure to all communities. The current fully wrapped bus is damaged and needs replaced therefore we would like to move $6210.00. The OAG is acknowledged on all bus wraps. Therefore we would like to move $6210.00 from line item #1 to line item #11. ($6210.00 bus wrap= $6210.00) $6210.00 4. Crimeline provides funding for law enforcement in the service area to attend crime prevention and personal safety training conferences. The estimated cost for expenses at the end of the grant year is expected to be $5475.00. Estimated costs are for fifteen (15) officers to attend the training is expected to be approximately $365 per officer per class (registration only). Therefore we would like to move $5475.00 from line item #1 to line item #7. ($365@ officer for 15 officers)= $5475.00 5. The purchase of signs is to provide them to law enforcement agencies, commercial and residential communities in the service area. The signs promote the anonymous tip line and website; they are posted in and around high crime areas, neighborhoods or areas frequented by the community. The current signs posted in the service area have become unreadable. We currently have requests for more than 375 signs to be placed in the service area including all Orange County parks. The signs will include the OAG acknowledgement. The estimated cost from vendors of the 12 x18 aluminum signs is $5.78 each. We would like to move $2456.50 from line item #1 to line item# 20. (425 signs @$5.78each = $2456.50) =$2456.00. 6. The purchase of allowable promotional items allows Crimeline and SpeakOut to give citizens items promoting the program's anonymous tip line and websites. Projected costs associated with the purchase of promotional items were determined by estimates from vendors as well as purchases made in the previous grant year and 10 months of the current grant. The promotional items will include the OAG acknowledgement. Crimeline will be participating in multiple professional sporting events, large rodeos, art shows, summer school camps and other community events in June which will involve more an average of 50,000 people. Staff will hand out the promotional items during each of the events. We would like to move $18,643 from item #1 to line item #19. (Lanyards @.79 = $3950, Charging Cables@ $2.99 = $2990, Sticky Notes@ .17 = $1700, pens@ .SO= $828, pencils@ .12 = $1200, drawstring bags@ 1.45 = $3625, reusab1e bags@ $.95 = $2375, cell phone wallet@ .79 = $1975) = $18,643 7. Crimeline will continue to be promoted utilizing daily or weekly publications (examples: Orlando Sentinel, Florida Today, Daily Commercial, Sumter Express). Estimated cost per publications is $312.50 per week, this was determined by estimates from the publications. The advertisements will promote the anonymous tip line, website and mobile app. All ads will include the OAG acknowledgement. We would like to move $1200.00 from line item #5 to line item #13. (4 weeks of publication@ $300 = $1200.00) = $1200.00 8. Crimeline will utilize bumper stickers to promote the anonymous tip line, website and mobile app on vehicles. Crimeline provide bumper stickers to commercial fleets when requested by private businesses and to some law enforcement agencies for their vehicles as well handing out at their community events. All bumper stickers will include the OAG acknowledgement. We would like to move $1200 from line item #7 to line item #39. (2000 bumper stickers@ .60 = $1200) = $1200.00 9. Projected costs for the office supplies for the end of the grant year is determined by the past grant and 10 months of the current grant. Estimated monthly office supply cost has been determined to be approximately $1500.00. Crimeline office supplies purchased will include pens, batteries, zip ties, compressed air cleaner, trash bags, shelves, labels tape, paper, printer cartridges, laser ink cartridges, and other allowable office supplies. We would like to move $1500 from line item #59 to line item #53. ($1500 per month= $1500) = $1500 10. Projected cost for replacing a laptop was determined to be approximately $1500. The cost determination was based on quotes from a vendor and estimates from online. None of Crimeline's laptops are working, laptops are used for community presentations and during meeting away from the office. The purchase of a new laptop would provide the latest technology available which would allow easy use. We would like to move $600 from line item #54 to line item #56 to purchase a laptop. (estimated cost new laptop $600) =$600 11. During the current grant year Crimeline did not utilize all of the budgeted salary for three Communication Coordinators employees. This was due to two (2) of our Communication Coordinators working less hours than we expected and one of the Communication Coordinators leaving our employment during the year. The original budget for the current grant did not cover the salary and benefits of the Executive Director for 12 months due to the restriction of 30% of the total grant being utilized for salary costs. We request permission to move unused employee salaries to the line item of the Executive Director. This will not increase the percentage of salary for the entire grant year it will simply permit us to use cover allowable salary and benefits of the Executive Director. We request permission to move $12,989.19 from line items #89, #91, #92 into line item #94. 89 - Comm. Coordinator $3000.00 94 - Executive Director 91 - Comm. Coordinator $4750.00 94 - Executive Director 92 - Comm. Coordinator $5239.19 94 - Executive Director In our original grant application we clearly stated our expected employee's salaries would not be fully covered by the grant due to the 30% restriction. The estimated costs per employee were determined as follows - all communication coordinators' salary were covered 100%, the executive director salary was determined using what was left after covering 100% of expected coordinator costs. We have been requesting reimbursement for a portion of the executive director's salary. By moving the requested salary to the executive director line we will be able to request reimbursement for all 12 months of the grant year. This is not an increase in pay for the executive director it allows our program to cover the previously uncovered portion of the executive director's salary. The monthly cost of executive director position being requested is $6,279.58 x 12 = $75,354.96.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2017-2018D8000114053V0018880001CRIMELINE$45,830.1141202202001411004000010270000C09/05/2017
2017-2018D8000073312V0012610001CRIMELINE$63,273.8341202202001411004000010270000C08/14/2017
2016-2017D7000660706V0103620001CRIMELINE$29,971.734120220200141100400001027000006/29/2017
2016-2017D7000633621V0098270001CRIMELINE$35,958.744120220200141100400001027000006/16/2017
2016-2017D7000578842V0089560002CRIMELINE$22,598.644120220200141100400001027000005/19/2017
2016-2017D7000502952V0077650001CRIMELINE$8,769.264120220200141100400001027000004/11/2017
2016-2017D7000456670V0070070001CRIMELINE$3,513.964120220200141100400001027000003/16/2017
2016-2017D7000394680V0060520001CRIMELINE$10,412.664120220200141100400001027000002/13/2017
2016-2017D7000317640V0048360001CRIMELINE$14,930.454120220200141100400001027000012/29/2016
2016-2017D7000315400V0048150001CRIMELINE$3,675.194120220200141100400001027000012/28/2016
2016-2017D7000254180V0038960001CRIMELINE$22,186.014120220200141100400001027000011/22/2016
2016-2017D7000211371V0033380001CRIMELINE$15,425.054120220200141100400001027000010/28/2016
2016-2017D7000184783V0029250001CRIMELINE$2,939.814120220200141100400001027000010/14/2016
2016-2017D7000047138V0007370002CRIMELINE$133,218.004120220200141100400001027000008/01/2016