Contract Information
FLAIR ID:
C9022
Long Title:
Hernando County Crime Stoppers, Inc.
Total Amount:
$40,838.41
Paid to Date:
$40,652.29
Agency Contract ID:
CRST-2018-HERNANDO COUNTY CIRME STO-00022
Vendor Name:
HERNANDO COUNTY CRIME STOPPERS,
Total Budget:
$40,838.41
Date of Execution:
06/19/2018
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
HERNANDO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2018
Original End Date:
06/30/2019
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.
Budget Summary
| Fiscal Year | Budget Type | Budgeted Amount | Account Code | Effective Date | Amendment |
|---|---|---|---|---|---|
| 2018-2019 | Recurring | $40,838.41 | 41202202001411004000010270019 | 07/01/2018 |
Vendor Summary
| Name | Address | Minority Vendor Designation |
|---|---|---|
| HERNANDO COUNTY CRIME STOPPERS, | BROOKSVILLE | A |
| 1 | 1 Tip Line: The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided. | |
| Financial Consequences: | When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied. | |
| Source Documentation Page Number: | Attachment C | |
| 8 | 8 Reporting Requirements: The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline. | |
| Financial Consequences: | Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day. | |
| Source Documentation Page Number: | Attachment C | |
Documentation
| Num | Posted Date | Title | Document |
|---|---|---|---|
| 1 | 07/23/2018 | Original Contract Document | 00022 Hernando County Crime Stoppers.pdf |
Contract Change
| Num | Type | Change Amount | Execution Date | Effective Date | End Date | Description |
|---|---|---|---|---|---|---|
| #4(Oct.) | Amendment | $0.00 | 10/17/2018 | 10/17/2018 | 06/30/2019 | Organization requests to transfer for $5.00 from Line Item Travel 1 - FACS Conference 1 to Line Item P.O. Box Rental to cover an unexpected budget shortfall for this line item expense. |
| #8(Feb.) | Amendment | $0.00 | 02/28/2019 | 02/28/2019 | 06/30/2019 | Hernando County Crime Stoppers requests to make the following budget line item transfers to cover a budget shortfall of $150 for USA Crime Stoppers Association dues, which are $250 yearly based on the population served: Transfer $40.00 from line item General Liability to line item USA Crime Stoppers Association Transfer $110.00 from line item Board and Officer?s Liability to line item USA Crime Stoppers Association Upon the election of new officers to the Board of Directors in January 2019, the Board determined that it had become necessary to rent a small storage unit at $85.00 per month x 4 months (3/8/2018-6/30/19) for the purposes of storing the organizations documents, equipment, and promotional materials in a single, central location. Hernando County Crime Stoppers requests to make the following budget line item transfers to a budget of $340 for line item Storage Rent: Transfer $111 from line item Board and Officer?s Liability to line item Storage Rent Transfer $213.40 from line item Tip Software to line item Storage Rent Transfer $15.60 from line item Website Development/Maintenance to line item Storage Rent |
| #10(Apr.) | Amendment | $0.00 | 04/15/2019 | 04/15/2019 | 06/30/2019 | Recently, the organization conducted a fiscal review of the costs of their tipline. The organization recently transferred its tip line to another vendor at a fraction of the cost being charged by their current vendor, AT and T. The organization still required a local number for tipsters to be able to call for status checks on their tips, and the quote for that monthly from AT and T was $191.55 per month. The cost of basic cell phone service was quoted by local vendors at $60 per month x 3 months= $180. As a result, the board of directors decided that a local cell phone number was adequate for tip status calls that would be diverted from the tipline. Also, as the cell phone is very portable, the coordinator can simply hand it off to her backup when she is away from the office. |
| #11(May) | Amendment | $0.00 | 05/15/2019 | 05/15/2019 | 06/30/2019 | Hernando County CS is requesting to make the following transfers from within Rewards and Public Education to prevent a budget shortfall: $858.00 from Line Item Rewards to Line Item Newspaper $300.00 from Line Item Bus Benches to Line Item Newspaper $40.00 from Line Item Tip Lines to Line Item Cell Phone $20.00 from Line Item Tip Lines to Line Item Website Development/Maintenance $500 from Line Item Tip Lines to Line Item Printer The budget for Line Item Newspaper was underfunded by $1,158 when the grant was written. These additional funds will allow the program to continue its weekly ads through the end of May in the Tampa Bay Times and Hernando Sun based on recurring expenses for this line item. The monthly costs for the coordinator's cell phone is slightly higher than originally expected, thus leaving it underfunded for the remainder of the grant year by approximately $40. The cell phone is used by the coordinator to provide tip status updates and reward pickup information to anonymous tipsters. The organization recently discovered that their website domain name is due to be renewed with the current vendor by June 12, 2019. If this were to expire, the domain name www.hernandocountycrimestoppers.com could be sold. The organization's website is critically important in providing timely information about unsolved crimes and the whereabouts of wanted fugitives, and acting as a portal for receiving anonymous webtips. Costs were provided by the current vendor based on previous expenses. The organization needs to purchase a multi-functional color laser printer for the Secretary. The Secretary is required to print minutes and other reports for distribution at the monthly board meetings. She also is required to scan and email documents to the grant manager needed for monthly grant reporting to OAG. Costs have been researched with several, local vendors average cost is $500. |
Payments
| Fiscal Year | Voucher Num | Agency Num | Vendor Name | Amount | Account Code | CFI | Voucher Date |
|---|---|---|---|---|---|---|---|
| 2018-2019 | D9000612078 | V0093250001 | HERNANDO COUNTY | $3,072.39 | 41202202001411004000010270000 | 06/24/2019 | |
| 2018-2019 | D9000539050 | V0082550001 | HERNANDO COUNTY | $2,619.27 | 41202202001411004000010270000 | 05/15/2019 | |
| 2018-2019 | D9000485756 | V0074920001 | HERNANDO COUNTY | $4,293.45 | 41202202001411004000010270000 | 04/15/2019 | |
| 2018-2019 | D9000418722 | V0064900001 | HERNANDO COUNTY | $3,102.20 | 41202202001411004000010270000 | 03/07/2019 | |
| 2018-2019 | D9000404542 | V0062840001 | HERNANDO COUNTY | $2,751.04 | 41202202001411004000010270000 | 02/27/2019 | |
| 2018-2019 | D9000338730 | V0053260001 | HERNANDO COUNTY | $2,130.50 | 41202202001411004000010270000 | 01/22/2019 | |
| 2018-2019 | D9000306227 | V0048230001 | HERNANDO COUNTY | $4,265.12 | 41202202001411004000010270000 | 01/02/2019 | |
| 2018-2019 | D9000246639 | V0039560001 | HERNANDO COUNTY | $2,639.72 | 41202202001411004000010270000 | 11/21/2018 | |
| 2018-2019 | D9000215344 | V0034920001 | HERNANDO COUNTY | $4,013.81 | 41202202001411004000010270000 | 11/02/2018 | |
| 2018-2019 | D9000146155 | V0023910001 | HERNANDO COUNTY | $2,176.01 | 41202202001411004000010270000 | 09/21/2018 | |
| 2018-2019 | D9000116422 | V0019270001 | HERNANDO COUNTY | $3,794.97 | 41202202001411004000010270000 | 09/06/2018 | |
| 2019-2020 | D0000148270 | V0024300003 | G/A CRM ST | $3,184.77 | 41202202001411004000010270000 | C | 09/25/2019 |
| 2019-2020 | D0000148270 | V0024300001 | G/A CRM ST | $2,609.04 | 41202202001411004000010270000 | C | 09/25/2019 |
| 2019-2020 | D0000148270 | V0024300001 | G/A CRM ST | $-2,609.04 | 41202202001411004000010270000 | 09/26/2019 | |
| 2019-2020 | D0000148270 | V0024300003 | G/A CRM ST | $-3,184.77 | 41202202001411004000010270000 | 09/26/2019 | |
| 2019-2020 | D0000063867 | V0009470001 | HERNANDO COUNTY | $2,609.04 | 41202202001411004000010270000 | 08/08/2019 | |
| 2019-2020 | D0000027524 | V0003710001 | HERNANDO COUNTY | $3,184.77 | 41202202001411004000010270000 | 07/19/2019 |