Contract Information

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FLAIR ID:
C2109
Long Title:
Crime Stoppers of Manatee County, Inc.
Total Amount:
$55,447.67
Paid to Date:
$54,374.48
Agency Contract ID:
CRST-2020-CRIME STOPPERS OF MANATEE-00009
Vendor Name:
CRIME STOPPERS OF MANATEE COUNT
Total Budget:
$55,447.67
Date of Execution:
07/01/2020
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
MANATEE CO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/01/2020
Original End Date:
06/30/2021
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2020-2021Recurring$55,447.674120220200141100400001027000007/01/2020

Vendor Summary

NameAddressMinority Vendor Designation
CRIME STOPPERS OF MANATEE COUNTBRADENTONA
1The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/01/2020Original Contract Document00009 Manatee Crime Stoppers_Redacted.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
09-Approved CR2Amendment$0.0003/31/202103/31/202106/30/2021Our organization is requesting to modification for 2 reasons. We need to correct an error where funds were accidentally placed in Telecommute Fees but should have been in Tip Lines. We also are moving unspent funds from completed or cancelled budgetary items to fund line items which have been or are nearly depleted but require additional resources. Move $96.00 from Telecommute Fees and move $84.86 into Tip Lines to correct error in grant budget and $11.14 into Newspapers; Move $68.50 from Other 1 (Parades) and move $68.50 into Newspapers; Move $2,110.00 from Other 2 (Community Events) move $2,110 into Newspapers; Move $150.00 from Other 3 (SRO Back to School KO) and move $150 into Newspapers; Move $1,444.36 from Rewards and move $1,444.36 into Newspapers; Move $2,605.04 from Rewards and move $2,605.64 into Program Specialty Items; Move $7.67 from PO Box Rent and move $7.67 into Additional Software; Move $262.50 from Board and Officer's Liability Ins and move $262.50 into Additional Software; Move $477.20 from General Liability Ins and move $477.20 into Additional Software; Move $0.25 from Corporate Filing Fees and move $0.25 into Additional Software
09-Approved CR3Amendment$0.0004/19/202104/21/202106/30/2021Crime Stoppers of Manatee is requesting a change request. We request to transfer $1,416 out of Travel #1 and transfer $1,115.36 into Travel #4 2021 Southeastern Crime Stoppers Conference. The 2021 Southeastern Crime Stoppers Training Conference is in Ft Myers in June and this travel is to attend training conferences to learn best practices for boards and law enforcement coordinators to assist in running a Crime Stoppers organization. Also, transfer $100 into Southeastern CS Membership dues. These annual dues to the regional organization provide Crime Stoppers staff and board members training and networking directly related to Crime Stoppers. Transfer $200.64 in to Travel #3 2021 FACS Annual Conference and transfer $112.99 out of Travel #2 and transfer $112.99 into Travel #3 2021 FACS Annual Conference. The 2021 FACS Annual Meeting in June has been extended by an additional half day which will require more funds for meals and lodging. *Travel #4 - This amount will be used for 1 member to attend the Southeastern conference. Total cost of 1 person is 1,115.36: $150 hotel per night X 4 nights x 1 person = $600; Meals: Estimated cost of meals $36 per day x 5 days x 1 person = $180; Registration is $225 x 1 person = $225; Mileage = 84 miles x 2 = 168 + 80 vicinity = 618 x $0.445 = $110.36
09-Approved CR4Amendment$0.0006/11/202106/11/202106/30/2021We have revised / updated our logo and have also depleted many items used to Educate the Public regarding Manatee Crime Stoppers. We will use unencumbered funds to secure and replenish depleted items used for educating the public, such as banners, posters, yard signs, and magnets.This will assist us with our community events and public education efforts as we emerge from the pandemic. 1. Transfer $1,200 out of Rewards line item and Transfer to the Operating Expenses Category in to the Laptop Computer line item 2. Transfer $2,800 out of Rewards and transfer in to the following line items inside the Rewards and Public Education Category: *$1,500 in to Door Hangers/Yard Signs line item *$1,000 in to the Posters line item *$300 in to the Banners line item 3. Transfer $609.30 out of Answering Service line item and Transfer in to Program Specialty items

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2021-2022D2000082889V0011850001MANATEE CRIMESTO$10,446.4141202202001411004000010270000C08/23/2021
2021-2022D2000042599V0006270008MANATEE CRIMESTO$4,777.1041202202001411004000010270000C07/29/2021
2020-2021D1000514623V0064360013MANATEE CRIMESTO$6,348.284120220200141100400001027000006/07/2021
2020-2021D1000446817V0056540005MANATEE CRIMESTO$1,340.844120220200141100400001027000004/26/2021
2020-2021D1000412584V0052420003MANATEE CRIMESTO$5,311.154120220200141100400001027000004/05/2021
2020-2021D1000355871V0046060008MANATEE CRIMESTO$3,597.804120220200141100400001027000003/01/2021
2020-2021D1000342135V0044580007MANATEE CRIMESTO$3,706.284120220200141100400001027000002/19/2021
2020-2021D1000255774V0034010004MANATEE CRIMESTO$2,000.004120220200141100400001027000012/21/2020
2020-2021D1000107751V0015210006MANATEE CRIMESTO$2,985.624120220200141100400001027000009/11/2020
2020-2021D1000027593V0003580010MANATEE CRIMESTO$13,861.004120220200141100400001027000007/22/2020