Contract Information

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FLAIR ID:
C2019
Long Title:
First Coast Crime Stoppers, Inc.
Total Amount:
$298,231.45
Paid to Date:
$281,947.45
Agency Contract ID:
CRST-2019-FIRST COAST CRIME STOPPER-00019
Vendor Name:
FIRST COAST CRIME STOPPERS INC.
Total Budget:
$298,231.45
Date of Execution:
06/21/2019
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
FIRST COAS
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2019
Original End Date:
06/30/2020
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2019-2020Recurring$298,231.454120220200141100400001027000007/01/2019

Vendor Summary

NameAddressMinority Vendor Designation
FIRST COAST CRIME STOPPERS INC.JACKSONVILLEA
1The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/16/2019Original Contract Document00019-First Coast Crime Stoppers.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
00019 - Approved CR1Amendment$0.0002/07/202002/07/202006/30/2020We originally budgeted $1,250.00 a month for the rolling billboard. The price increased to $1,500.00 a month after our grant application was submitted. The First Coast Crime Stoppers Board of Directors changed the by-laws to reflect title of the Secretary position from Recorder to Secretary. This required an amendment in the Articles of Incorporation which resulted in a $35.00 fee to the FL Dept of State. The payroll service which processes our monthly payroll checks has increased the monthly fee slightly since the original amount of $86.00 was budgeted at the beginning of the grant year. We will be approximately $60.00 short by the end of the grant year. The monthly charges for office phone, fax and internet (Other 4) have fluctuated during the grant year due to the increase in rates and taxes and the budget needs to be increased by $500.00 in order to stay within the budget for the remainder of the grant year.
019-Approved CR2Amendment$0.0005/13/202005/13/202006/30/2020We are requesting to transfer funds FROM the following accounts: -$820.00 from Travel 3- FACS June Travel We are requesting to transfer funds TO the following accounts: $20.00 to Post Office Box Rent; $100.00 to Computer Tech Support; $700.00 to Other 4 Office Phone, Fax and Internet. We originally budgeted $128.00 for the post office box rent. The price increased after our grant application was submitted. The monthly computer tech support was originally budgeted for $198.00 per month for 24/7 maintenance. During April and May we added a remote license which enabled the staff to access the system in order to work from home . The cost is $25.00 per month x 2 months = $50.00 x 2 computers = $100.00. The monthly charges for office phone, fax and internet (Other 4) continue to fluctuate due to the increase in rates and taxes. We did not renew for a twelve month discount as there was the possibility that the office would be relocating and we would need a new telephone system. The budget needs to be increased by $700.00 in order to stay within the budget for the remainder of the grant year.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2020-2021D1000085933V0012430003FIRST COAST CRIM$2,482.5341202202001411004000010270000C08/27/2020
2020-2021D1000085933V0012430003FIRST COAST CRIM$2,482.5341202202001411004000010270000C08/31/2020
2020-2021D1000085933V0012430003FIRST COAST CRIM$-2,482.5341202202001411004000010270000C08/31/2020
2020-2021D1000030109V0004170001FIRST COAST CRIM$9,815.4641202202001411004000010270000C07/23/2020
2020-2021D1000005894V0000560001FIRST COAST CRIM$8,689.7541202202001411004000010270000C07/09/2020
2019-2020D0000558534V0084270001FIRST COAST CRIM$15,316.674120220200141100400001027000006/05/2020
2019-2020D0000425843V0067720001FIRST COAST CRIM$31,416.034120220200141100400001027000003/12/2020
2019-2020D0000350053V0056070004FIRST COAST CRIM$9,886.144120220200141100400001027000001/29/2020
2019-2020D0000301096V0047970001FIRST COAST CRIM$19,700.514120220200141100400001027000012/27/2019
2019-2020D0000249182V0039660001FIRST COAST CRIM$41,073.614120220200141100400001027000011/22/2019
2019-2020D0000190374V0029990001FIRST COAST CRIM$13,770.004120220200141100400001027000010/18/2019
2019-2020D0000151002V0024320001FIRST COAST CRIM$14,678.624120220200141100400001027000009/26/2019
2019-2020D0000124334V0020070001FIRST COAST CRIM$40,561.134120220200141100400001027000009/12/2019
2019-2020D0000033155V0004540003FIRST COAST CRIM$74,557.004120220200141100400001027000007/23/2019