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FLAIR ID:
C0011
Long Title:
Crime Stoppers of Miami-Dade County, Inc.
Total Amount:
$498,527.37
Paid to Date:
$230,560.84
Agency Contract ID:
CRST-2017-CRIME STOPPERS OF MIAMI-D-00011
Vendor Name:
CRIME STOPPERS OF MIAMI DADE CO, CRIME STOPPERS OF MIAMI DADE
Total Budget:
$498,527.37
Date of Execution:
06/23/2017
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
MIAMI-DADE
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2017
Original End Date:
06/30/2018
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA
None
CSFA
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
State Term Contract ID:
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.
Agency Reference Number:
Budget Summary
Fiscal Year Budget Type Budgeted Amount Account Code Effective Date Amendment
2017-2018Recurring$498,527.3720-2-202001-41100400-00-102700-1807/01/2017

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Vendor Summary
Name Address Minority Vendor Designation
CRIME STOPPERS OF MIAMI DADE CO, CRIME STOPPERS OF MIAMI DADEMIAMI, FL 33165 0000Non-Minority

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11 Tip Line: The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:1 Tip Line: Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:1 Tip Line: When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documention Page Number:Attachment C
22 Rewards: The Provider, no less than once a month, either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stoppers board members, will review, approve, adjust or deny any and all reward requests submitted as a result of anonymous tips received through their tip lines, which resulted in an arrest, recovery of drugs or stolen property.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:2 Rewards: Submit a copy of the OAG Tip Report signed by a Board Member in attendance at the time the tips were approved.
 Financial Consequences:2 Rewards: For each reward listed on the OAG Tip Report, when cross referenced with the Provider's Board Meeting Minutes where tips were approved or e-mail verification from the Reward Committee noting payment approval, does not verify the reward as having been approved for payment will be removed at 100% of the reward. Once removed as a Financial Consequence, a reward will no longer be eligible for reimbursement.
 Source Documention Page Number:Attachment C
33 Public Awareness of Tip Line and Program: The Provider will promote the Crime Stoppers tip line , text-a-tip, or website tip numbers or a specific crime a minimum of once a month for 11 months, August 1 through June 30, utilizing any of the venues listed in line items detailed under the scope of work and is a part of the approved budget. All methods of public awareness must contain the OAG acknowledgement to qualify for reimbursement.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:3 Public Awareness of Tip Line and Program: Submit invoices current copies, photos, ads, etc. of all public awareness campaigns paid for with CSTF dollars. (to include date, time, and places where displayed or distributed) All support documentation must contain the OAG acknowledgement to qualify for reimbursement; or Organizations dispersing purchases only from line items narrated in the scope of work for public awareness on a monthly basis, may submit a document indicating date, location, number of items and signature of board authorizing official confirming dispersal.
 Financial Consequences:3 Public Awareness of Tip Line and Program: A Provider who fails to promote their program once a month for 11 months, between August 1 and June 30, will receive a 10% reduction of the cost reimbursement within the month service cannot be documented. NOTE: Some copies and photos may qualify to be submitted only once and placed in the Provider's file for reference provided they are taken in the current grant year. Photos and copies that are from another grant year will not be accepted as current grant year support documentation.
 Source Documention Page Number:Attachment C
44 Continuing Education: The Provider is required to attend two (2) trainings per grant year, July 1 through June 30, through Florida Association of Crime Stoppers, Crime Stoppers USA, Southeastern Crime Stoppers Association or other Crime Stoppers trainings as approved in writing prior to travel by a majority vote of the FACS membership and is directly related to the Crime Stoppers project.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:4 Continuing Education: The Provider will submit copies of the agenda and either sign-in sheets or certificate of attendance for all trainings attended where reimbursement from the Crime Stoppers Trust Fund is requested.
 Financial Consequences:4 Continuing Education: If the Provider fails to attend two trainings per year, does not attend all of the sessions and cannot provide a certificate of attendance or whose name does not appear on all days of the sign-in-sheets will result in a 10% reduction of the monthly cost reimbursement.
 Source Documention Page Number:Attachment C
55 Law Enforcement Contact: The Provider is required to make contact with all local law enforcement agencies noted in the “Mission Statement and Area Serviced Information” section of their grant application, via e-mail, a minimum of once a month to offer the support of the program through venues listed in the following line items: crime prevention training, bus benches billboards/rolling billboards, newspaper, radio, television (program associated), website development/maintenance, promotional materials, door hanger/yard signs, posters, crime scene tape, wanted fugitive ads, wanted fugitive flyers, wanted fugitive posters and want fugitive billboards.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:5 Law Enforcement Contact: The Provider will submit copies of sent e-mails indicating date and time sent each month to support notifying local law enforcement agencies in the “Mission Statement and Area Serviced Information” section of their grant application, of the venues Crime Stoppers has available to support the law enforcement partnership with Crime Stoppers.
 Financial Consequences:5 Law Enforcement Contact: A Provider who fails to make contact with local law enforcement agencies in the “Mission Statement and Area Serviced Information” section of their grant application, via e- mail, a minimum of once a month, July 1 through June 30, to offer the support of the program through venues listed in line items narrated in the scope of work will receive a 10% reduction in their monthly cost reimbursement for any month services as required are not completed.
 Source Documention Page Number:Attachment C
6B6B Board Meetings Grants $20,000 or Higher: The Provider who receives grant funds of $20,000 or more will conduct a minimum of ten (10) monthly board meetings. NOTE: Multiple monthly meetings, (i.e. more than one meeting within a month) will not meet the requirement and will only be counted as one meeting for the month.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:6B Board Meetings Grants $20,000 or Higher: The Provider will submit complete copies of un-redacted board meeting minutes for each month/quarter that a board meeting is required, July 1 through June 30, as proof a board took place within the specified time frame of the deliverable.
 Financial Consequences:6B Board Meetings Grants $20,000 or Higher: The Provider's total monthly cost reimbursement will be reduced by 10% for any month that exceeds the allowed two monthly missed board meetings between July 1 and June 30, and no support documentation is submitted as required.
 Source Documention Page Number:Attachment C
77 Community Events: The Provider, its employee, or designee will participate in a minimum of two (2) community events within each county served by the Provider, July 1 through June 30, to promote Crime Stoppers through the distribution of public awareness materials in line items as narrated in the scope of work or other budget approved methods.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:7 Community Events: The Provider will submit a completed OAG Event Reporting Form detailing the names of organizational attendees, what materials or items were distributed or utilized at the event to increase the awareness of the Crime Stoppers program and tip number.
 Financial Consequences:7 Community Events: The Provider or designee who fails to attend a minimum of two community events per county served and submit the required support documentation between July 1 and June 30, will result in the provider's June Cost Reimbursement being reduced by 20% for failure to complete the required number of community events within the counties served.
 Source Documention Page Number:Attachment C
88 Reporting Requirements: The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:8 Reporting Requirements: The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline. NOTE: Failure of the Provider to submit the required support documentation with or at the same time of the Reimbursement Request and Performance Report will result in a delay in processing which will result in a delay in payment.
 Financial Consequences:8 Reporting Requirements: Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documention Page Number:Attachment C

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Documentation
Num Posted Date Title Document
1.07/16/2017Original Contract Document00011 Crime Stoppers of Miami-Dade County.pdf

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Contract Change
Num Type Change Amount Execution Date Effective Date End Date Description
#6(Dec)Amendment$0.0001/08/201801/08/201806/30/20181) Organization is moving $9.95 from Answering Service to Telecommute Fees Transfer is need to insure that we continue to deliver optimal support to our community and funding for our organizations mission. 2) In an effort to streamline recordkeeping, tracking and filing; our office is re-configuring our tax filing year to coincide with our grant year. This will affect our accounting budget as we will consequently have two tax returns to file this year. Organization is moving $2000 from Mileage and $2000 from General Office Supplies from to Accounting. Organization has an excess of funds in both these line items and due to office reconfiguring tax filing year affecting account budget organization would like to move money to cover two tax returns this year. 3) Organization is moving $230.06 from Internet line/Wireless Connectivity to Fax Line. Transfer is need to insure that we continue to deliver optimal support to our community and funding for our organizations mission. 4) Organization is moving $284.10 from Copier Rental to Copier. Transfer is need to insure that we continue to deliver optimal support to our community and funding for our organizations mission.
#10(Apr.)Amendment$0.0005/16/201804/25/201804/25/2018To promote the organization and tip number (social media, website, mobile app) to encourage citizens to provide tips to solve crimes in their community. We request to move $5000.00 from line Item Newspaper into Line Item Program Specialty Items. We estimate our cost to be $1.50 per item based on the cost in the previous grant year. We will purchase a minimum of 5000 items. These items will be provided to citizens at community events. We request to move $1000.00 from line item Tip Software into Line Item Door Hangers/Yard Signs. The cost is $600.00 for 1000 items based on the average cost in the previous grant year. The door hangers and yard signs will be distributed to each law enforcement agency. We request to move $19.90 from Answering Service to Telecommute Fees. The monthly cost is $10.00 for 12 months based on previous grant year. This is an 800-number used to transfer calls from tipster to the answering service. This service helps ensure that tipsters remain anonymous. We request to move $80.00 from FACS Sept. to FACS Feb. This amount will be used for 2 members to attend the FACS conference. The cost for 2 members: $150 lodging/night 2 ppl x 3 nights = $900; est. costs of meals $36 x 2 ppl = 72; per diem for 2 ppl x $80 = $160; Flights 2 ppl x $500.00 = $1000.00; car rental 3 days=$250.00; gas/parking $30.00 = $2412.00 $1306.00 per person based upon previous travel expenses. This travel is to attend training conferences to learn best practices for boards and law enforcement coordinators to assist them in running a Crime Stoppers organization. We request to move $80.00 from Internet line/Wireless to Fax Line. The service is $120.00 per month for 12 months based on the average cost in the previous grant year. The fax line is used by the organization to conduct official crime stoppers business.

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