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FLAIR ID:
S0313
Long Title:
CRIME STOPPERS OF MANATEE COUNTY, INC.
Total Amount:
$55,086.22
Paid to Date:
$53,269.53
Agency Contract ID:
003-13
Vendor Name:
CRIME STOPPERS OF MANATEE COUNT
Total Budget:
$55,086.22
Date of Execution:
07/01/2013
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
MANATEE CO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2013
Original End Date:
06/30/2014
Statutory Authority:
16.555, F.S.
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA
None
CSFA
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
State Term Contract ID:
Exemption Justification:
By Statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.
Agency Reference Number:
Budget Summary
Fiscal Year Budget Type Budgeted Amount Account Code Effective Date Amendment
2013-2014Recurring$55,086.2220-2-202001-41100400-00-102700-0007/01/2013

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Vendor Summary
Name Address Minority Vendor Designation
CRIME STOPPERS OF MANATEE COUNTBRADENTON FL 34206 0000Non-Minority

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--7. Board Meetings, Grants $20,000 or Higher: The Provider receiving in excess of $20,000 in grant funds will conduct a minimum of ten (10) monthly board meetings during the grant year, July 1 through June 30.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:(a)The Provider will submit complete copies of un-redacted board meeting minutes for each month that a board meeting is required, June 1 through June 30. (Board meeting minutes must indicate date of meeting, board members present, board members absent, law enforcement attendance and any guests. They must indicate that a quorum was present for the board to be able to conduct business.)
 Financial Consequences:10% reduction of monthly reimbursement when more than two (2) monthly board meeting is missed per grant year; and support documentation is not submitted as required.
 Source Documention Page Number:Attachment D
--3. Payment of Approved Rewards: The Provider will make all approved rewards available to tipsters within five (5) business days following Board or Committee approval, by delivering the authorization to the contracted bank for payment and when the tipster calls back, making the tipster aware of the availability of the reward.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Payment of Approved Rewards: (a)Provide copies of the checks, drafts, debits or debit memo indicating the bank has been authorized within five (5) business days by the authorized person or board member to pay the approved rewards. (Any other method requires prior approval by the OAG and is only for that specific program.)
 Financial Consequences:10% reduction of reimbursement in which rewards were not made available in five (5) business days; and support documentation is not submitted as required.
 Source Documention Page Number:Attachment D
--1. Tip Line: The Provider will provide and maintain a 24 hour, 7 days a week, 365 days a year, tip line for the public to report information concerning crimes, criminals, and other wanted fugitives.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Tip Line: Provider may submit either a. or b. as support; both are not required for Deliverable #1 support documentation. (a)Provide a copy of the OAG tip log or the Tip Soft report if the using Tip Soft which indicates tips received and/or paid. These reports must include CSI tip number or if not using Tip Soft, the tip numbers assigned, how tip was received (i.e. phone, text, web, etc.), date tip received. or (b)Provide a copy of the tip line phone bill or answering service invoice.
 Financial Consequences:10% reduction of reimbursement submitted for any month a phone line is not provided; and support documentation is not submitted as required.
 Source Documention Page Number:Attachment D
--5. Grant Requirement: The Provider will maintain a status of “a member in good standing” with the Florida Association of Crime Stoppers from July 1 through June 30 to be eligible to receive and maintain their grant funding and be reimbursed for any travel needed to maintain “a member in good standing” status.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics: Grant Requirement: (a)The Provider will submit copies of all sign-in sheets for the three meetings held by the Florida Association of Crime Stoppers during the grant year, July 1 through June 30, regardless of the program’s attendance; and (b)The Provider or representative must be signed in as attending all sessions/days to qualify for travel reimbursement.
 Financial Consequences:Grant Requirement: The Provider will maintain a status of “a member in good standing” with the Florida Association of Crime Stoppers from July 1 through June 30 to be eligible to receive and maintain their grant funding and be reimbursed for any travel needed to maintain “a member in good standing” status.
 Source Documention Page Number:Attachment D
--6. Law Enforcement Contact: The Provider is required to make contact, a minimum of once a month to invite law enforcement to monthly/quarterly meetings and make available to them support in the form of billboards, brochures, case tip cards, yard signs, etc., for use in making the public aware of crime or a specific crime.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Law Enforcement Contact: (a)The Provider will submit copies of emails notifying all local law enforcement agencies within service area board meetings; or (b)Provider may submit, as support documentation, a detailed phone log/emails/letters used to document contacts with law enforcement to include contact date, time, agency name, name of contact, and topics discussed or assistance to be provided in the form of the items noted in deliverable #6.
 Financial Consequences:5% reduction of any monthly reimbursement if Provider does not make contact with local law enforcement agencies in any month; and support documentation is not submitted as required.
 Source Documention Page Number:Attachment D
-- 8. Community Events: The Provider or its designated representative will attend a minimum of two (2) community events, of which one or more must be completed within the first six months of the grant year, to promote Crime Stoppers through the distribution of specialty items (pens, pencils, magnets, and rulers), brochures, child print ID’s or other approved methods during the grant year, July 1 through June 30.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Community Events: (a)The Provider will submit a completed FACS “Event Attendance Form” detailing the names of organizational attendees, how many, if any specialty items, brochures, child print ID’s or other items were distributed at the event to increase the awareness of the Crime Stopper program and tip number.
 Financial Consequences:(a) 10% reduction from the December Reimbursement if the Provider fails to conduct one community event during the first six months, July 1 through December 31; (b) 10% reduction from the June Reimbursement if the Provider fails to conduct two community events within the grant year, July 1 through June 30; and support documentation is not submitted as required.
 Source Documention Page Number:Attachment D
--4. Public Awareness of “Tip Line” and Program: The Provider will promote the Crime Stopper “tip line,” or information on a specific crime a minimum of once each month through one of the following venues: Crime Stopper’s or other website, newspaper, brochures, billboard, bus wrap, movie theater, telephone book, radio, or as approved within the grant budget.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics: Public Awareness of “Tip Line” and Program: (a)Provider will submit copies of all publications and/or final approved proofs, paid for with Crime Stoppers Trust Fund dollars. (to include date, time, and places where displayed or distributed; i.e. pictures of billboards to include location that matches invoice; copies of newspaper articles; affidavits of air time for radio spots; telephone book ads and support indicating date, time/time frame of publication); and (b)All publications must contain the following Office of the Attorney General’s acknowledgement “Paid for wholly or in part by the Office of the Attorney General, Crime Stoppers Trust Fund.”
 Financial Consequences:10% reduction of reimbursement in which the Provider does not promote his program/tip line each month through an approved method; and support documentation is not submitted as required.
 Source Documention Page Number:Attachment D
--10. Campus Crimestoppers: The provider will host a Back to School Event for Manatee School District SRO's and administrators to provide an update and training on the program. The provider will distribute posters and promotional school supplies to SRO's as well as attend the Annual Children's Summit to promote the program and distribute promotional materials. The provider will promote Campus Crimestoppers at other Community events in order to promote the connection between the regular and campus programs.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:1. Provide a detailed Invoice showing what items were purchased 2. Provide Event Form indicating distribution of items purchased or a document indicating how many and for what purpose distribution was accomplished
 Financial Consequences:100% of total cost will be disallowed if Provider fails to promote Campus Crime Stoppers program at a minimum of 2 events during the grant year and submit the required support documentation indicating achievement
 Source Documention Page Number:Attachment D
--2. Rewards: The Provider, no less than once a month, either by the entire Board of Directors, or by an appointed Reward Committee consisting of no less than two active Crime Stopper board members, will review, approve, adjust or deny all reward requests submitted as a result of a tip received through their tip line, which resulted in an arrest being made, stolen property or drugs recovered and re-approve all rewards over 90 days old prior to payment.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Rewards: (a)Provide a copy of the detailed list of tips submitted to either the full Board of Directors, Executive Board of Directors or an established “Rewards Committee” to include CSI tip number, or if not using Tip Soft, the tip numbers assigned, how tip was received (i.e. phone, text, web, etc.), date tip received, disposition of tip (i.e. date transferred to law enforcement, date of follow-up, confirmed by law enforcement officer, reward amount requested, date approved, amount approved, date to bank, check/draft/trans #, date paid, days since approval, identify any tips over 90 days for re-approval. (This list must be labeled as an attachment to the corresponding draft/approved board meeting minutes.) or (b)Provide a copy of the full board meeting minutes which incorporates specific CSI tip numbers by reference as reviewed and approved or if not using Tip Soft, then the tip number assigned that indicate amounts recommended, reviewed and approved identify any tips over 90 days for re-approval.
 Financial Consequences:10% reduction of reimbursement submitted for failure to review, approve or deny rewards submitted for payment; and support documentation is not submitted as required.
 Source Documention Page Number:Attachment D
--9. Reporting Requirements: The Provider will submit thirteen (13) complete monthly Reimbursement Request/Expenditure Reports with an original signature and performance reports, which must be post marked on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday or a federal holiday, then documents must be post marked by the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures either mailed or scanned and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables either mailed or scanned and received within the above same time frame.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Reporting Requirements: (a)The Provider must submit one of the following as proof of post-mark date: (i)Copy of receipt provided by U. S. Postal Service for mailing the Reimbursement Request and Monthly Performance Report; (ii)Copy of receipt or other document provided by UPS or Fed Ex indicating the date Reimbursement Request and Monthly Performance Report was mailed; (iii)Copy of UPS, Fed Ex or U. S. Postal Service tracking form indicating the date Reimbursement Request and Monthly Performance Report was mailed. (b)All support documents and signed Monthly Performance Report must be scanned and emailed to the OAG Grant Manager and Program Administrator by the 20th of the following month; if the 20th falls on a Saturday, a Sunday or a federal holiday, the documents must be received no later than the next business day.
 Financial Consequences:(a) 5% reduction will be applied to the reimbursement request if the provider fails to submit 13 monthly reimbursement/monthly performance reports that are not postmarked by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday or a federal holiday, then must be postmarked by the next business day; and support documentation is not submitted according to the same requirements as stated above. (b) A Provider who submits a “0” reimbursement that is deem by the requirements to be late will be sanctioned 5% or up to $100 on their next reimbursement, whichever is less.
 Source Documention Page Number:Attachment D

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Documentation
Num Posted Date Title Document
2.05/12/2014Original Contract Document003-13_CS_Manatee_Co_ Inc_FY14_Redacted.pdf

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Num Type Change Amount Execution Date Effective Date End Date Description

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Payments

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