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FLAIR ID:
S0115
Long Title:
CENTRAL FLORIDA CRIMELINE, INC.
Total Amount:
$598,570.42
Paid to Date:
$459,302.04
Agency Contract ID:
001-15
Vendor Name:
CENTRAL FLORIDA CRIMELINE PROGR
Total Budget:
$598,570.42
Date of Execution:
06/30/2015
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
CENT FLA
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2015
Original End Date:
06/30/2016
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA
None
CSFA
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
State Term Contract ID:
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.
Agency Reference Number:
Budget Summary
Fiscal Year Budget Type Budgeted Amount Account Code Effective Date Amendment
2015-2016Recurring$598,570.4220-2-202001-41100400-00-102700-1607/01/2015

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Vendor Summary
Name Address Minority Vendor Designation
CENTRAL FLORIDA CRIMELINE PROGRORLANDO FL 32801 0000Non-Minority

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11. Tip Line: The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property , and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:1. Tip Line: When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documention Page Number:Attachment D
22. Rewards: The Provider, no less than once a month, either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stoppers board members, will review, approve, adjust or deny any and all reward requests submitted as a result of anonymous tips received through their tip lines, which resulted in an arrest, recovery of drugs or stolen property and re-approve all rewards over 120 days old prior to payment.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:(a) Submit a copy of the OAG Tip Report signed by a Board Member in attendance at the time the tips were approved. (b) Tips over 120 days must be accompanied by Board Meeting Minutes indicating re-approval by the Board of Directors prior to payment having been made.
 Financial Consequences:2. Rewards: For each reward listed on the OAG Tip Report, when cross referenced with the Provider's Board Meeting Minutes where tips were approved or e-mail verification from the Reward Committee noting payment approval, does not verify the reward as having been approved for payment will be removed at 100% of the reward. A Provider who submits a reward on the OAG Tip Report in excess of 120 days and when cross referenced with the Provider's Board Meeting Minutes and no second approval for the reward in excess of 120 days can be verified, 100% of the reward will be removed. Once removed as a Financial Consequence, a reward will no longer be eligible for reimbursement.
 Source Documention Page Number:Attachment D
33. Payment of Approved Rewards: The Provider will make all approved rewards available to tipsters: Method #1 - within ten (10) business days following Board/Reward Committee approval; or Method #2 - within ten (10) business days following tipster contact with Provider to claim a Board/Reward Committee approved reward. The Provider, at the start of the grant year, will select the method they will use throughout the grant year and may not switch between the two.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:3. Payment of Approved Rewards: The Provider will submit documentation for the authorization of payment to an anonymous tipster indicating payment was provided within 10 business days, by one of the following: Method #1 (A) Board Meeting Minutes indicating Board/or Committee Approval date. Method #2 (A) Copy of a tipsoft report or other software report indicating the date the tipster made contact with the provider for reward payment In addition the following support documentation must be provided: (a) a copy of an authorization sheet, which indicates date and tip number and a copy of the confirmation from the fax machine indicating date and time faxed to bank; (b) copy of e-mail authorization to bank, indicating date, time sent and tip number; or (c) a list of check(s)/debit slips delivered to bank, indicating date, check/debit number, tip number, and signature of bank official who received them.
 Financial Consequences:3. Payment of Approved Rewards: The failure of the Provider to make a tipster's reward available to them within 10 business days using one the selected methods, either Method #1 or Method #2, but not both, as noted in the deliverable, will result in a reduction of 100% of the reward amount as a financial consequence. Once removed as a Financial Consequence, a reward will no longer be eligible for reimbursement.
 Source Documention Page Number:Attachment D
44. Public Awareness of Tip Line and Program: The Provider will promote the Crime Stoppers tip line , text-a-tip, or website tip numbers or a specific crime a minimum of once a month for 11 months, August 1 through June 30, utilizing any of the venues listed in line items #8-#29 and #37-#42 of their approved budget All methods of public awareness must contain the OAG acknowledgement to qualify for reimbursement.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:4. Public Awareness of Tip Line and Program: The Provider will submit the following as support of services for the month stated on the Performance Measure report for each monthly service completed: (a) Submit invoices current copies, photos, ads, etc. of all public awareness campaigns paid for with CSTF dollars. (to include date, time, and places where displayed or distributed) All support documentation must contain the OAG acknowledgement to qualify for reimbursement. (b) Organizations dispersing purchases from line items #18-#23 or #37-#42 for public awareness on a monthly basis, may submit a document indicating date, location, number of items and signature of board authorizing official attesting to dispersal.
 Financial Consequences:4. Public Awareness of Tip Line and Program: A Provider who fails to promote their program once a month for 11 months, between August 1 and June 30, will receive a 10% reduction of the cost reimbursement within the month service cannot be documented.
 Source Documention Page Number:Attachment D
55. Continuing Education: The Provider is required to attend two (2) trainings per grant year, July 1 through June 30, through Florida Association of Crime Stoppers, CSUSA, Southeastern Crime Stoppers Association or other Crime Stoppers trainings as approved in writing prior to travel by a majority vote of the FACS membership and is directly related to the Crime Stoppers project.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:5. Continuing Education: The Provider must submit the following as support documentation that the deliverable was met. (a) The Provider will submit copies of the agenda and either sign-in sheets or certificate of attendance for all trainings attended where reimbursement from the Crime Stoppers Trust Fund is requested. NOTE: If sign-in sheets are provided by FACS, the Provider does not have to submit to the OAG, however, if not provided by FACS, the Provider is responsible for submission of sign-in sheets.
 Financial Consequences:5. Continuing Education: If the Provider fails to attend two trainings per year, does not attend all of the sessions and cannot provide a Certificate of Attendance or who's name does not appear on all days of the sign-in-sheets will result in a 10% reduction of the monthly cost reimbursement.
 Source Documention Page Number:Attachment D
66. Law Enforcement Contact: The Provider is required to make contact with all local law enforcement agencies noted on page 4 of their grant application, Attachment B, via e-mail, a minimum of once a month to offer the support of the program through venues listed in line items: #7, #8, #10, #13, #14, #15, #17, #19, #20, #23, and #32-#36.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:6. Law Enforcement Contact: The Provider will submit copies of sent e-mails indicating date and time sent each month to support notifying local law enforcement agencies noted on page 4 of their grant application, Attachment B, of the venues Crime Stoppers has available to support the law enforcement partnership with Crime Stoppers. NOTE : The Provider, may choose to copy their Grant Manager when sending the contact e-mail to law enforcement. Grant Managers will place copy in Provider's file for reference.
 Financial Consequences:6. Law Enforcement Contact: A Provider who fails to make contact with local law enforcement agencies noted on page 4 of their grant application, Attachment B, via e-mail, a minimum of once a month, July 1 through June 30, to offer the support of the program through venues listed in line items: #7, #8, #10, #13, #14, #15, #17, #19, #20, #23 and #32 - #36, will receive a 10% reduction in their monthly cost reimbursement for any month services as required are not completed.
 Source Documention Page Number:Attachment D
77. Board Meetings Grants $20,000 or Higher: The Provider receiving $20,000 or more will conduct a minimum of ten (10) monthly board meetings. NOTE: Multiple monthly meetings, (i.e. more than one meeting within a month, will not meet the requirement and will only be counted as one meeting for the month.).
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics: 7. Board Meetings Grants $20,000 or Higher: The Provider will submit complete copies of un-redacted board meeting minutes for each month that a board meeting is required, as proof a board meeting within the specified time frame of the deliverable. (Only two board meetings may be missed without financial consequences being applied.) NOTE: Board meeting minutes must indicate date of meeting, board members present and absent.
 Financial Consequences:7. Board Meetings Grants $20,000 or Higher: The Provider's total monthly cost reimbursement will be reduced by 10% for any month that exceeds the allowed two monthly missed board meetings between July 1 and June 30, and no support documentation is submitted as required.
 Source Documention Page Number:Attachment D
88. Community Events: The Provider, its employee, or designee will participate in a minimum of two (2) community events within each county served by the Provider, July 1 through June 30, to promote Crime Stoppers through the distribution of public awareness materials in line items #18, #19, #30 and #31 or other budget approved methods.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:8. Community Events: The Provider will submit a completed 2015-2016 OAG Event Attendance Form detailing the names of organizational attendees, what materials or items were distributed or utilized at the event to increase the awareness of the Crime Stoppers program and tip number.
 Financial Consequences:8. Community Events: The Provider or designee who fails to attend a minimum of two community events per county served and submit the required support documentation between July 1 and June 30, will result in the provider's June Cost Reimbursement being reduced by 20% for failure to complete the required number of community events within the counties served.
 Source Documention Page Number:Attachment D
99. Reporting Requirements: The Provider will submit twelve (12) complete monthly Reimbursement Requests/Expenditure Reports and Performance Reports with an original signature which must be postmarked on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be postmarked by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be postmarked by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then postmark must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures either mailed or scanned and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables either mailed or scanned and received within the above same time frame.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:9. Reporting Requirements: The OAG grant staff will make a copy of the envelope received from each Provider indicating the postmark on the envelope as support documentation the submitted reimbursement request and performance measures were in compliance with the deadline as specified in deliverable #9. The postmark must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as postmarked on the envelope, the Provider must submit one of the following as support: 1. Copy of receipt provided by U.S. Postal Service date mailed; 2. Copy of receipt from UPS or Fed Ex other method of mailing indicating date mailed; 3. Copy of UPS, Fed Ex or U.S. Postal Service or other method of mailing tracking form indicating date mailed.
 Financial Consequences:9. Reporting Requirements: Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their monthly Reimbursement and Monthly Performance reports postmarked by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be postmarked by the next business day and the support documentation must be submitted either as aforementioned or e-mailed by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not postmarked by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then postmark must be on the next business day. A Provider who intentionally submits a 0 reimbursement for the purpose of avoiding the 10% Financial Consequence will be assessed the 10% Financial Consequence on their next monthly cost reimbursement containing expenditures noted to have been paid and cleared the bank within the month the 0 reimbursement was submitted.
 Source Documention Page Number:Attachment D

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Documentation
Num Posted Date Title Document
1.07/20/2015Original Contract DocumentFY16_Central_Fla_CrimeLine_Redacted.pdf
2.06/13/2016Amendment Document001-15 Approved Budget Modifcation 11 (May)_06-09-2016-073657.pdf

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