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FLAIR ID:
04387
Long Title:
Legal Files Software, Inc.
Total Amount:
$496,033.00
Paid to Date:
$495,823.00
Agency Contract ID:
K04387
Vendor Name:
LEGAL FILES SOFTWARE INC.
Total Budget:
$496,033.00
Date of Execution:
04/20/2018
General Description:
Provide Legal Case Managment System software
Main Details
Short Title:
Legal
Contract Type:
Standard Two-Party Agreement by Statute
Contract Status:
Closed or Expired
Begin Date:
04/20/2018
Original End Date:
09/30/2021
Statutory Authority:
Chapter 16, Florida Statutes
Financial Assistance:
None
Recipient Type:
CFDA
None
CSFA
None
Procurement Details
Advance Payment Authorized:
No
Procurement Method:
Agency Invitation to Negotiate [s. 287.057 (I) (c), FAC]
State Term Contract ID:
Exemption Justification:
Agency Reference Number:
ITN No: DLA-2018.01
Budget Summary
Fiscal Year Budget Type Budgeted Amount Account Code Effective Date Amendment
2017-2018Non-Recurring$282,482.0020-2-510010-41200100-00-100118-0007/01/2017
2019-2020Recurring$36,697.0020-2-510010-41200100-00-100118-0007/01/2019
2020-2021Recurring$38,202.0020-2-510010-41200100-00-100118-0007/01/2020
2021-2022Recurring$38,202.0020-2-510010-41200100-00-100118-0007/01/20214
2022-2023Recurring$39,782.0020-2-510010-41200100-00-100118-0007/01/20225
2023-2024Recurring$39,782.0020-2-510010-41200100-00-100118-0007/01/20236
2024-2025Recurring$10,443.0020-2-510010-41200100-00-100118-0007/01/20247
2024-2025Recurring$10,443.0020-2-510010-41200100-00-100118-0007/01/20248

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Vendor Summary
Name Address Minority Vendor Designation
LEGAL FILES SOFTWARE INC.SPRINGFIELD IL 62704 0000Non-Minority

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1Delivery of Installation package based on completed installation questionnaire. Will consist of: Legal Files Server License, 75 Legal Files End User Licenses, and the Legal Files Portal Mode Licenses Module Package (includes 150 portal mode licenses) to the OAG
 Commodity/Service Type:Database design
 Deliverable Price:$114,000.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Deliver Installation package based on installation questionnaire
 Financial Consequences:Non-payment
 Source Documention Page Number:
2Complete Installation of the Legal Files and Modules CMS installation package.
 Commodity/Service Type:Database design
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Complete installation of Legal Files
 Financial Consequences:Non-payment
 Source Documention Page Number:
3Final project implementation plan no later than ten (10) business days after execution of the Agreement
 Commodity/Service Type:Database design
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Delivery of Project Plan
 Financial Consequences:Non-payment
 Source Documention Page Number:
4Complete Onsite Administration Training to OAG Legal Files project team.
 Commodity/Service Type:Database design
 Deliverable Price:$6,300.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Complete Onsite Administration Training
 Financial Consequences:Non-payment
 Source Documention Page Number:
5Complete Onsite Configuration Assistance of the Legal Files CMS solution.
 Commodity/Service Type:Database design
 Deliverable Price:$8,400.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Complete Onsite Configuration Assistance
 Financial Consequences:Non-payment
 Source Documention Page Number:
6Configuration of Software Modules, Configuration and Testing of the Legal Files CMS solution.
 Commodity/Service Type:Database design
 Deliverable Price:$36,485.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:All configuration relating to the data conversion is completed. Configuration with document templates, workflow wizards, etc. can continue
 Financial Consequences:Non-payment
 Source Documention Page Number:
7Completion of the onsite End User training
 Commodity/Service Type:Database design
 Deliverable Price:$33,600.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:All End Users Trained in Tallahassee, Orlando, Tampa and Ft. Lauderdale
 Financial Consequences:Non-payment
 Source Documention Page Number:
8Legacy Case Management Data Conversion, including testing and review
 Commodity/Service Type:Database design
 Deliverable Price:$34,200.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Production run of data conversion
 Financial Consequences:Non-payment
 Source Documention Page Number:
9Go Live and completion of project management hours
 Commodity/Service Type:Database design
 Deliverable Price:$12,800.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:OAG begins using the Legal Files CMS.
 Financial Consequences:Non-payment
 Source Documention Page Number:
10Annual Maintenance and Support of Legal Files CMS solution for Year One of the Agreement.
 Commodity/Service Type:Database design
 Deliverable Price:$36,697.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Maintenance and support begins once Go Live is reached and the Legal CMS can be used by OAG.
 Financial Consequences:Non-payment
 Source Documention Page Number:
11Annual Maintenance and Support of Legal Files CMS solution for Year Two of the Agreement.
 Commodity/Service Type:Database design
 Deliverable Price:$36,697.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Maintenance and support begins once Go Live is reached and the Legal CMS can be used by OAG.
 Financial Consequences:Non-payment
 Source Documention Page Number:
12Annual Maintenance and Support of Legal Files CMS solution for Year Three of the Agreement.
 Commodity/Service Type:Database design
 Deliverable Price:$38,202.00
 Non Price Justification:
 Method of Payment:Fixed Price - Lump Sum
 Performance Metrics:Maintenance and support begins once Go Live is reached and the Legal CMS can be used by OAG.
 Financial Consequences:Non-payment
 Source Documention Page Number:
13Data Conversion
 Commodity/Service Type:Database design
 Deliverable Price:$200.00
 Non Price Justification:
 Method of Payment:Fixed Fee I Unit Rate
 Performance Metrics:Excel file successfully imported into mapped custom windows in Legal Files database.
 Financial Consequences:Non-payment
 Source Documention Page Number:

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Documentation
Num Posted Date Title Document
1.04/20/2018Original Contract DocumentK04387 - Legal Files redacted.pdf
2.08/17/2018Amendment DocumentK04387 A1- Legal Files executed redacted.pdf

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Contract Change
Num Type Change Amount Execution Date Effective Date End Date Description
1Amendment$0.0008/08/201808/08/2018Agreement to delete the requirement for the Contractor to deliver, maintain and support the Legal Files Portal Mode Licenses Module Package.$19,755 already paid to the Contractor will be returned to the OAG through an appropriate credit to be applied to any selected invoices as chosen by the OAG.
2Amendment$0.0011/30/201811/30/2018Amendment to include conversion of data obtained by the oag
3Administrative change$0.0005/25/202105/25/2021Contract manager changed from Joseph Spataro to Tammy Wade.
4Renewal$38,202.0008/19/202110/01/202109/30/2022First Year Renewal
5Renewal$39,782.0009/01/202210/01/202209/30/2023Second Year Renewal of the Agreement
6Renewal$39,782.0009/26/202309/30/202309/30/2024Third Year Renewal of the Agreement
7Amendment$10,443.0009/25/202410/01/202412/31/2024Amendment 3 to extend contract for 90 days, beginning Oct. 1 and ending Dec. 31st. Added $10,443.00 to total contract amount.
8Amendment$10,443.0012/20/202412/20/202403/31/2025Amendment to provide an extension for 90 days, from 01/01/25 to 03/31/25. Contract amount increased by $10,443.00.

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