Agency Contracts

All Contracts
New Search
FLAIR ID:
C0022
Long Title:
Pinellas County Board of County Commissioners
Total Amount:
$238,678.99
Paid to Date:
$199,007.49
Agency Contract ID:
CRST-2017-PINELLAS COUNTY BOARD OF -00022
Vendor Name:
BOARD OF COUNTY COMMISSIONERS
Total Budget:
$238,678.99
Date of Execution:
06/30/2017
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
PCBoCC
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2017
Original End Date:
06/30/2018
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Local Government
CFDA
None
CSFA
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
State Term Contract ID:
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.
Agency Reference Number:
Budget Summary
Fiscal Year Budget Type Budgeted Amount Account Code Effective Date Amendment
2017-2018Recurring$238,678.9920-2-202001-41100400-00-102700-1807/01/2017

all contracts | new search | back to top^
Vendor Summary
Name Address Minority Vendor Designation
BOARD OF COUNTY COMMISSIONERSCLEARWATER FL 33755 0000Non-Minority

all contracts | new search | back to top^
11 Tip Line: The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:1 Tip Line: Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:1 Tip Line: When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documention Page Number:Attachment C
22 Rewards: The Provider, no less than once a month, either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stoppers board members, will review, approve, adjust or deny any and all reward requests submitted as a result of anonymous tips received through their tip lines, which resulted in an arrest, recovery of drugs or stolen property.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:2 Rewards: Submit a copy of the OAG Tip Report signed by a Board Member in attendance at the time the tips were approved.
 Financial Consequences:2 Rewards: For each reward listed on the OAG Tip Report, when cross referenced with the Provider's Board Meeting Minutes where tips were approved or e-mail verification from the Reward Committee noting payment approval, does not verify the reward as having been approved for payment will be removed at 100% of the reward. Once removed as a Financial Consequence, a reward will no longer be eligible for reimbursement.
 Source Documention Page Number:Attachment C
33 Public Awareness of Tip Line and Program: The Provider will promote the Crime Stoppers tip line , text-a-tip, or website tip numbers or a specific crime a minimum of once a month for 11 months, August 1 through June 30, utilizing any of the venues listed in line items detailed under the scope of work and is a part of the approved budget. All methods of public awareness must contain the OAG acknowledgement to qualify for reimbursement.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:3 Public Awareness of Tip Line and Program: Submit invoices current copies, photos, ads, etc. of all public awareness campaigns paid for with CSTF dollars. (to include date, time, and places where displayed or distributed) All support documentation must contain the OAG acknowledgement to qualify for reimbursement; or Organizations dispersing purchases only from line items narrated in the scope of work for public awareness on a monthly basis, may submit a document indicating date, location, number of items and signature of board authorizing official confirming dispersal.
 Financial Consequences:3 Public Awareness of Tip Line and Program: A Provider who fails to promote their program once a month for 11 months, between August 1 and June 30, will receive a 10% reduction of the cost reimbursement within the month service cannot be documented. NOTE: Some copies and photos may qualify to be submitted only once and placed in the Provider's file for reference provided they are taken in the current grant year. Photos and copies that are from another grant year will not be accepted as current grant year support documentation.
 Source Documention Page Number:Attachment C
44 Continuing Education: The Provider is required to attend two (2) trainings per grant year, July 1 through June 30, through Florida Association of Crime Stoppers, Crime Stoppers USA, Southeastern Crime Stoppers Association or other Crime Stoppers trainings as approved in writing prior to travel by a majority vote of the FACS membership and is directly related to the Crime Stoppers project.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:4 Continuing Education: The Provider will submit copies of the agenda and either sign-in sheets or certificate of attendance for all trainings attended where reimbursement from the Crime Stoppers Trust Fund is requested.
 Financial Consequences:4 Continuing Education: If the Provider fails to attend two trainings per year, does not attend all of the sessions and cannot provide a certificate of attendance or whose name does not appear on all days of the sign-in-sheets will result in a 10% reduction of the monthly cost reimbursement.
 Source Documention Page Number:Attachment C
55 Law Enforcement Contact: The Provider is required to make contact with all local law enforcement agencies noted in the “Mission Statement and Area Serviced Information” section of their grant application, via e-mail, a minimum of once a month to offer the support of the program through venues listed in the following line items: crime prevention training, bus benches billboards/rolling billboards, newspaper, radio, television (program associated), website development/maintenance, promotional materials, door hanger/yard signs, posters, crime scene tape, wanted fugitive ads, wanted fugitive flyers, wanted fugitive posters and want fugitive billboards.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:5 Law Enforcement Contact: The Provider will submit copies of sent e-mails indicating date and time sent each month to support notifying local law enforcement agencies in the “Mission Statement and Area Serviced Information” section of their grant application, of the venues Crime Stoppers has available to support the law enforcement partnership with Crime Stoppers.
 Financial Consequences:5 Law Enforcement Contact: A Provider who fails to make contact with local law enforcement agencies in the “Mission Statement and Area Serviced Information” section of their grant application, via e- mail, a minimum of once a month, July 1 through June 30, to offer the support of the program through venues listed in line items narrated in the scope of work will receive a 10% reduction in their monthly cost reimbursement for any month services as required are not completed.
 Source Documention Page Number:Attachment C
6B6B Board Meetings Grants $20,000 or Higher: The Provider who receives grant funds of $20,000 or more will conduct a minimum of ten (10) monthly board meetings. NOTE: Multiple monthly meetings, (i.e. more than one meeting within a month) will not meet the requirement and will only be counted as one meeting for the month.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:6B Board Meetings Grants $20,000 or Higher: The Provider will submit complete copies of un-redacted board meeting minutes for each month/quarter that a board meeting is required, July 1 through June 30, as proof a board took place within the specified time frame of the deliverable.
 Financial Consequences:6B Board Meetings Grants $20,000 or Higher: The Provider's total monthly cost reimbursement will be reduced by 10% for any month that exceeds the allowed two monthly missed board meetings between July 1 and June 30, and no support documentation is submitted as required.
 Source Documention Page Number:Attachment C
88 Reporting Requirements: The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:8 Reporting Requirements: The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline. NOTE: Failure of the Provider to submit the required support documentation with or at the same time of the Reimbursement Request and Performance Report will result in a delay in processing which will result in a delay in payment.
 Financial Consequences:8 Reporting Requirements: Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documention Page Number:Attachment C
77 Community Events: The Provider, its employee, or designee will participate in a minimum of two (2) community events within each county served by the Provider, July 1 through June 30, to promote Crime Stoppers through the distribution of public awareness materials in line items as narrated in the scope of work or other budget approved methods.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:7 Community Events: The Provider will submit a completed OAG Event Reporting Form detailing the names of organizational attendees, what materials or items were distributed or utilized at the event to increase the awareness of the Crime Stoppers program and tip number.
 Financial Consequences:7 Community Events: The Provider or designee who fails to attend a minimum of two community events per county served and submit the required support documentation between July 1 and June 30, will result in the provider's June Cost Reimbursement being reduced by 20% for failure to complete the required number of community events within the counties served.
 Source Documention Page Number:Attachment C

all contracts | new search | back to top^
Documentation
Num Posted Date Title Document
1.07/16/2017Original Contract Document00022 Pinellas County Board of County Commissioners.pdf

all contracts | new search | back to top^
Contract Change
Num Type Change Amount Execution Date Effective Date End Date Description
#7(Jan)Amendment$0.0001/03/201801/03/201806/30/2018Crime Stoppers of Pinellas County is requesting to transfer $350.00 from Program Specialty Items to the following line items: Other: $100.00: For the purchase of tip cards to be handed out at community events and schools. The tip cards will be the size of a business card and will be used to promote the organization and tip number (website, mobile application) to encourage citizens and students to provide tips to solve crimes in their community and school. Printer: $250.00: For the purchase of a new desktop printer. The grant-funded HP Color Deskjet 9800D printer that was purchased on December 23, 2005 is not functioning properly and is no longer supported by Hewlett Packard due to its age. The printer is essential for day to day operations for printing sensitive material, program letterhead, labels, etc. and requires replacement. Crime Stoppers of Pinellas County is also requesting to transfer $20.00 from Computer Tech Support to Website Development/Maintenance to cover the shortage induced by Excalibur Invoice #8755.
#8(Feb.)Amendment$0.0002/22/201802/22/201806/30/2018Crime Stoppers of Pinellas County is requesting to transfer $1,000 from television advertising to Other 2 for social media advertising. Facebook boost advertising will be used to highlight high profile cases and promote our program. Boosted advertising will bring more traffic to our program's Facebook page and can be targeted to reach a specific audience based on criteria such as location, interests and more. It is estimated that we will boost 12 posts, at approximately $100 per post.
#12(Final)Amendment$0.0006/07/201806/07/201806/30/2018Crime Stoppers of Pinellas County is requesting to transfer $10,000 from Rewards to the following other Rewards and Public Education line items: $4,500 to Billboard advertising to increase the number of billboards in our current contract for the remainder of the grant period (1 month). We will receive a minimum of 9 additional billboards for this amount based upon the current contract and availability estimate provided by the vendor. $5,500 to Television (program associated) advertising to extend the current contract period and increase the number of television advertising spots for the remainder of the grant period (1 month). We will received a minimum of 1,000 additional advertising spots based upon the current advertising contract and estimate provided by the vendor.

all contracts | new search | back to top^
Payments

View List of Payments

Payments are also referred to as expenditures (creating or incurring a legal obligation to disburse money) or disbursements (the payment of expenditures). Payments include disbursements and accounting adjustments made on a contract. Payments are always positive amounts while accounting adjustments may be positive or negative depending on the type of adjustment.

If a payment or adjustment to a contract was made before July 1, 2012, the information may not be posted in this system.

The view payments link will open a new window or tab.

Maximum of 1000 entries will be displayed.


all contracts | new search | back to top^