Contract Information
FLAIR ID:
Z0003
Long Title:
Orange County
Total Amount:
$1,275,306.75
Paid to Date:
$751,604.15
Agency Contract ID:
Z0003
Vendor Name:
ORANGE COUNTY HEALTH SERVICES, DEPARTMENT
Total Budget:
$1,275,306.75
Date of Execution:
08/11/2017
General Description:
The federal Victim Assistance Antiterrorism and Emergency Assistance Program Grant
Main Details
Short Title:
Orange Co
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
08/11/2017
Original End Date:
09/30/2018
Statutory Authority:
960.05, Florida Statutes
Financial Assistance:
Federal
Recipient Type:
Sub recipients (Federal Financial Assistance Only)
CFDA
16.575 .. Crime Victim Assistance
CSFA
None
Procurement Details
Advance Payment Authorized:
No
Procurement Method:
Request for Application, method of competitively awarding State Federal grants to non-profits and other governmental entities
State Term Contract ID:
Exemption Justification:
Agency Reference Number:
Z0003
Budget Summary
Fiscal Year Budget Type Budgeted Amount Account Code Effective Date Amendment
2017-2018Recurring$1,275,306.7520-2-261021-41100400-00-104133-0007/01/2017

Vendor Summary
Name Address Minority Vendor Designation
ORANGE COUNTY HEALTH SERVICES, DEPARTMENTORLANDO FL 32806 0000Non-Minority

1Local mileage travel costs associated to individuals directly serving victims of the Pulse shooting within the course of normal duties. State of Florida Travel Voucher will be provided to support travel expenses.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
2Operating costs for staff use for the duration of the period of service. Operating costs include; 11 computers, 11 monitors, 1 printer, 19 phone sets, and 1 polycom.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
3Operating costs for supplies to set up computer, communication systems and renovations of the Orlando United Assistance Center. Operating costs include; 4 access points, 3 port switches, firewall, building cable, and associated renovation supplies and costs.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
4Indirect Costs requested at the 10% de minimus rate
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
5Janitorial and utilities for the Orlando United Assistance Center.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
6Lodging for victims/survivors temporarily displaced due to the impact of the Pulse Night Club shooting or receibing intensive treatment.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
7Computer and office equipment for the Orange County First Responder Assistanct Coordinator.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
12Consultant time to provide Community Resiliency Training Model to the pulse Night Club shooting community. Timesheet to be submitted.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$650.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
8Equipment costs to set up computer, communication systems and renovations of the Orlando United Assistance Center. Equipment costs include; 2 48 port switched and associated renovation supplies and costs.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
10Equipment costs to set up computer, communication systems and renovations of the Orlando United Assistance Center. Equipment costs include; 3 reoccuring circuit cost and associated renovation supplies and costs.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documention Page Number:
9Consultant time to provide training in Critical Stress Management to first responders. Timesheet to be provided.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$650.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
11Consultant time to provide train the trainer on Critical Incident Stress Management. Timesheet to be provided.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$650.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
14The agency will provide 700 individual therapy sessions for first responders and victims at $175 per session. Therapy logs will be provided to include client identifier and date of service.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$175.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
13The agency will provide 240 group therapy sessions to first responders at $175 per session. Therapy logs will be provided to include client identifier and date of service.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$175.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
15The agency will provide outreach workshops to first responders at $3,000 per session. Workshop agenda and sign in sheets for each workshop will be provided and include date, time and location of workshop.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$3,000.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
16Agency will provide intensive outpatient therapy sessions to victims at $400 per session. Therapy log willbe provided to include client identifier and date of service.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$400.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
17Materials and supplies to inform first responders of the availability of the program.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
182 Ph.Ds to provide responsibility for treatment of first responders, to serve as the point of contact for first responders and supervise outreach efforts to Pulse Night Club first responders not yet in touch with the center. Costs include salary and fringe benefits. Timesheets will be provided.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
19Clerical staff to provide administrative support to direct service providers. Costs include salary and fringe. Timesheets will be provided.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
20Outreach worker to provide direct victim services. Costs include salary and fringe benefits. Timesheets to be provided.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:
21Mental Health First Responder Services Coordinator to coordinate all referrals, trainings and contracts to assist Pulse Night Club shooting impacted first responders and serve as the central point of contact. Salary and fringe benefits included. Timesheets will be provided.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documention Page Number:

Documentation
Num Posted Date Title Document
1.04/03/2018Original Contract DocumentZ0003 - Orange County AEAP Agreement_Redacted.pdf

Contract Change
Num Type Change Amount Execution Date Effective Date End Date Description
A1Extension$0.0009/12/201809/12/201809/30/2019Article 2. SCOPE OF WORK and Article 3. TIME OF PERFORMANCE, were deleted and replaced. Contract extended through 9/30/2019.

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