Contract Information
FLAIR ID:
S1512
Long Title:
ALACHUA COUNTY CRIME STOPPERS, INC.
Total Amount:
$38,312.44
Paid to Date:
$15,360.05
Agency Contract ID:
015-12
Vendor Name:
ALACHUA COUNTY CRIME STOPPERS,, ALACHUA COUNTY CRIME STOPPERS
Total Budget:
$38,312.44
Date of Execution:
09/26/2012
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
ALACHUA CO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
09/26/2012
Original End Date:
06/30/2013
Statutory Authority:
16.555, F.S.
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA
None
CSFA
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
No
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
State Term Contract ID:
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to member of Florida Association of Crime Stoppers.
Agency Reference Number:
Budget Summary
Fiscal Year Budget Type Budgeted Amount Account Code Effective Date Amendment
2012-2013Recurring$38,312.4420-2-202001-41100400-00-102700-0007/01/2012

Vendor Summary
Name Address Minority Vendor Designation
ALACHUA COUNTY CRIME STOPPERS,, ALACHUA COUNTY CRIME STOPPERSGAINESVILLE FL 32605 0000Non-Minority

--7. Board Meeting Requirements for Grants in Excess of $20,000: The Provider receiving in excess of $20,000 in grant funds will conduct a minimum of 10 monthly board meetings from July 1, 2012, through June 30, 2013.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:7. Board Meeting Requirements for Grants in Excess of $20,000: The Provider will submit copies of their board minutes as support for each of the months that a board meeting is conducted.
 Financial Consequences:10% reduction of monthly reimbursement when less than 10 board meetings are conducted during the grant year
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--7. Board Meeting Requirements for Grants in Excess of $20,000: The Provider receiving in excess of $20,000 in grant funds will conduct a minimum of 10 monthly board meetings from July 1, 2012, through June 30, 2013.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:7. Board Meeting Requirements for Grants in Excess of $20,000: The Provider will submit copies of their board minutes as support for each of the months that a board meeting is conducted.
 Financial Consequences:10% reduction of monthly reimbursement when less than 10 board meetings are conducted during the grant year
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--1. Tip Line: The Provider will provide and maintain a 24 hour, 7 days a week, 365 days a year, tip line for the public to report information concerning crimes and criminals, and wanted fugitives.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:1. Tip Line: The Provider will maintain a tip log each month indicating tip numbers assigned, the number of tips received, and the disposition of tips received. The Provider will also evidence the existence of this phone line through receipts for either the answering service, phone bill, or both.
 Financial Consequences:10% reduction of reimbursement submitted for any month a phone line is not provided
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--1. Tip Line: The Provider will provide and maintain a 24 hour, 7 days a week, 365 days a year, tip line for the public to report information concerning crimes and criminals, and wanted fugitives.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:1. Tip Line: The Provider will maintain a tip log each month indicating tip numbers assigned, the number of tips received, and the disposition of tips received. The Provider will also evidence the existence of this phone line through receipts for either the answering service, phone bill, or both.
 Financial Consequences:10% reduction of reimbursement submitted for any month a phone line is not provided
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--5. Meeting Requirements: A minimum of one designated representative from each Crime Stopper Board of Directors will attend a minimum of two (2) of the three (3) scheduled Florida Association of Crime Stopper meetings per this grant year; held in October, February/March, and June, as required to be a member-in-good-standing and to receive these grant funds.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:5. Meeting Requirements: The Secretary of the Florida Association of Crime Stoppers, prior to awarding of grants shall certify and evidence by letter to the Office of the Attorney General, that each individual organization has met the requirements to be a member-in-good-standing.
 Financial Consequences:100% reduction in reimbursements for programs not meeting their member-in-good-standing requirement, upon the Program Administrator being notified of this violation
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--5. Meeting Requirements: A minimum of one designated representative from each Crime Stopper Board of Directors will attend a minimum of two (2) of the three (3) scheduled Florida Association of Crime Stopper meetings per this grant year; held in October, February/March, and June, as required to be a member-in-good-standing and to receive these grant funds.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:5. Meeting Requirements: The Secretary of the Florida Association of Crime Stoppers, prior to awarding of grants shall certify and evidence by letter to the Office of the Attorney General, that each individual organization has met the requirements to be a member-in-good-standing.
 Financial Consequences:100% reduction in reimbursements for programs not meeting their member-in-good-standing requirement, upon the Program Administrator being notified of this violation
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--8. Board Meeting Requirements for Grants Less Than $20,000: The Provider receiving less than $20,000 in grant funds will conduct a minimum of three (3) quarterly board meetings from July 1, 2012, through June 30, 2013.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:8. Board Meeting Requirements for Grants Less Than $20,000: The Provider will submit copies of their board minutes as support for each of the months that a board meeting is conducted.
 Financial Consequences:10% reduction of monthly reimbursement when more than 1 quarterly board meeting is missed per grant year
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--8. Board Meeting Requirements for Grants Less Than $20,000: The Provider receiving less than $20,000 in grant funds will conduct a minimum of three (3) quarterly board meetings from July 1, 2012, through June 30, 2013.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:8. Board Meeting Requirements for Grants Less Than $20,000: The Provider will submit copies of their board minutes as support for each of the months that a board meeting is conducted.
 Financial Consequences:10% reduction of monthly reimbursement when more than 1 quarterly board meeting is missed per grant year
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--3. Payment of Approved Rewards: The Provider will make all approved rewards available to tipsters within three (3) working days following Board or Committee approval by delivering the authorization to the contracted bank for payment and advising the tipster of the availabilty of the reward.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:3. Payment of Approved Rewards: The Provider or the designated law enforcement coordinator will maintain a log, noting the day of return calls from tipsters, time call received, amount of reward and which bank the tipster was advised to go for picking up his/her reward.
 Financial Consequences:10% reduction of monthly reimbursement in which the payment process requirement is not met
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--3. Payment of Approved Rewards: The Provider will make all approved rewards available to tipsters within three (3) working days following Board or Committee approval by delivering the authorization to the contracted bank for payment and advising the tipster of the availabilty of the reward.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:3. Payment of Approved Rewards: The Provider or the designated law enforcement coordinator will maintain a log, noting the day of return calls from tipsters, time call received, amount of reward and which bank the tipster was advised to go for picking up his/her reward.
 Financial Consequences:10% reduction of monthly reimbursement in which the payment process requirement is not met
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--4. Public Awareness of Tip Line and Program: The Provider will promote the Crime Stopper tip line , the program, or a crime specific initiative a minimum of once each month through one of the following venues: Crime Stopper's or other website, newspaper, brochures, billboards, vehicle wraps, movie theaters, telephone book, radio, or as indicated in approved Budget.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:4. Public Awareness of Tip Line and Program: The Provider will provide copies of any brochures printed with grant funds with dates, times and places they were distributed or will be distributed, pictures of billboards to include location that matches invoice, copies of newspaper articles, radio spots, telephone book ads and support indicating date, time, and time frame of publication.
 Financial Consequences:10% reduction of monthly reimbursement in which the Provider does not submit documentation for the venue used to make the public aware of the program and the tip number
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--4. Public Awareness of Tip Line and Program: The Provider will promote the Crime Stopper tip line , the program, or a crime specific initiative a minimum of once each month through one of the following venues: Crime Stopper's or other website, newspaper, brochures, billboards, vehicle wraps, movie theaters, telephone book, radio, or as indicated in approved Budget.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:4. Public Awareness of Tip Line and Program: The Provider will provide copies of any brochures printed with grant funds with dates, times and places they were distributed or will be distributed, pictures of billboards to include location that matches invoice, copies of newspaper articles, radio spots, telephone book ads and support indicating date, time, and time frame of publication.
 Financial Consequences:10% reduction of monthly reimbursement in which the Provider does not submit documentation for the venue used to make the public aware of the program and the tip number
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--9. Community Event Participation: The Provider or its designated representative will attend a minimum of two (2) community events to promote Crime Stoppers through the distribution of specialty items (pens, pencils, magnets and rulers), brochures, child print ID's or other approved methods between July 1, 2012, through June 30, 2013.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:9. Community Event Participation: The Provider will complete and submit an attendance sheet detailing who represented their organization and a written record of how many speciality items, brochures, child print ID's or other items provided to the public to increase their awareness of the Crime stopper program and tip number.
 Financial Consequences:10% reduction in funding award will be applied to the June 2012 Reimbursement Request if the Provider fails to attend a minimum of two community events
 Source Documention Page Number:Page 7, 2012-2013 Attachment B
--9. Community Event Participation: The Provider or its designated representative will attend a minimum of two (2) community events to promote Crime Stoppers through the distribution of specialty items (pens, pencils, magnets and rulers), brochures, child print ID's or other approved methods between July 1, 2012, through June 30, 2013.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:9. Community Event Participation: The Provider will complete and submit an attendance sheet detailing who represented their organization and a written record of how many speciality items, brochures, child print ID's or other items provided to the public to increase their awareness of the Crime stopper program and tip number.
 Financial Consequences:10% reduction in funding award will be applied to the June 2012 Reimbursement Request if the Provider fails to attend a minimum of two community events
 Source Documention Page Number:Page 7, 2012-2013 Attachment B
--6. Contact with Local Law Enforcement: The Provider is required to make contact a minimum of once a month, with law enforcement agencies within its service area to advise and invite them to their monthly/quarterly board meetings and make available support in the form of billboards, brochures, case tip cards, yard signs, etc. for use in making the public aware of crime or specific crime.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:6. Contact with Local Law Enforcement: The Provider will maintain and provide copies of e-mails or letters used to contact law enforcement agencies. The Provider will submit pictures of any billboards, copies and amount of printed brochures, case tip cards, yard signs or other materials provided to law enforcement.
 Financial Consequences:10% reduction of monthly reimbursement where the Provider is unable to document the required contact with local law enforcement agencies
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--6. Contact with Local Law Enforcement: The Provider is required to make contact a minimum of once a month, with law enforcement agencies within its service area to advise and invite them to their monthly/quarterly board meetings and make available support in the form of billboards, brochures, case tip cards, yard signs, etc. for use in making the public aware of crime or specific crime.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:6. Contact with Local Law Enforcement: The Provider will maintain and provide copies of e-mails or letters used to contact law enforcement agencies. The Provider will submit pictures of any billboards, copies and amount of printed brochures, case tip cards, yard signs or other materials provided to law enforcement.
 Financial Consequences:10% reduction of monthly reimbursement where the Provider is unable to document the required contact with local law enforcement agencies
 Source Documention Page Number:Page 6, 2012-2013 Attachment B
--10. Reporting Requirements: The Provider will submit a minimum of nine (9) monthly Reimbursement Requests and Monthly Performance Reports on or before the 20th of the following month in which the expenses occurred or even if no expenses occurred to be considered as received in a timely manner.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:10. Reporting Requirements: The Provider will support the mailing by sending an email to the OAG on the day the reimbursement was mailed. The OAG will stamp all Reimbursement Requests and Monthly Performance Reports with the date they were received in the OAG office as additional support.
 Financial Consequences:5% reduction will be applied to the Reimbursement Request if the Provider fails to submit nine (9) monthly Reimbursement/Monthly Reports by the 20th of the following month
 Source Documention Page Number:Page 7, 2012-2013 Attachment B
--10. Reporting Requirements: The Provider will submit a minimum of nine (9) monthly Reimbursement Requests and Monthly Performance Reports on or before the 20th of the following month in which the expenses occurred or even if no expenses occurred to be considered as received in a timely manner.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:10. Reporting Requirements: The Provider will support the mailing by sending an email to the OAG on the day the reimbursement was mailed. The OAG will stamp all Reimbursement Requests and Monthly Performance Reports with the date they were received in the OAG office as additional support.
 Financial Consequences:5% reduction will be applied to the Reimbursement Request if the Provider fails to submit nine (9) monthly Reimbursement/Monthly Reports by the 20th of the following month
 Source Documention Page Number:Page 7, 2012-2013 Attachment B
--2. Rewards: The Provider, a/k/a the Crime Stoppers Board of Directors, on a monthly basis, will review and approve or deny all rewards submitted for payment either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stopper board members who will meet monthly to review and either approve or deny rewards submitted for payment.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:2. Rewards: The Provider will maintain a detail record of all tips submitted and approved for payment. Meeting minutes shall be maintained to document the Board's or the Committee's meeting and should include a list of tip numbers approved for payment. Documentation should provide for adequate audit trail.
 Financial Consequences:10% reduction of reimbursement for any failure to review and approve or deny rewards submitted in a given month
 Source Documention Page Number:Page 5, 2012-2013 Attachment B
--2. Rewards: The Provider, a/k/a the Crime Stoppers Board of Directors, on a monthly basis, will review and approve or deny all rewards submitted for payment either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stopper board members who will meet monthly to review and either approve or deny rewards submitted for payment.
 Commodity/Service Type:Aid Financing
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:2. Rewards: The Provider will maintain a detail record of all tips submitted and approved for payment. Meeting minutes shall be maintained to document the Board's or the Committee's meeting and should include a list of tip numbers approved for payment. Documentation should provide for adequate audit trail.
 Financial Consequences:10% reduction of reimbursement for any failure to review and approve or deny rewards submitted in a given month
 Source Documention Page Number:Page 5, 2012-2013 Attachment B

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